Comprehensive Attendance Policy (CAP)
CAP was promulgated by the Board of Regents for all schools in June, 2002. The attendance policy must encompass the nine points outlined in Commissioner’s Regulations 104.(i),. All nonpublic schools must have such a policy on file and may be asked to produce the policy during a site visit, or claim review.
CAP claims are made at the same time as the MSA claim for a specific year. A school is not eligible for CAP in a particular school year if it has not filed the MSA claim for that year.
You can claim your school’s MSA and CAP payment by going to http://portal.nysed.gov to log on to the Mandated Services Aid online system. Use of the online system is the most expeditious process for receiving your MSA and CAP payment. If you choose not to access the online system, please be sure to indicate on the front page of the MSA-1 Certification page that you wish to claim CAP and sign and return an original completed application to the Office of Grants Management.
If claiming online, once you have completed your MSA application and prior to submitting, the following steps must be taken:
- Click on the MSA-1 button.
- Click on the box next to the words Comprehensive Attendance Policy (CAP). By clicking on the box you are certifying that the school has adopted and implemented a comprehensive attendance policy pursuant to Section 104.1(i) of the Regulations of the Commissioner of Education. If you do not click on the box, the CAP payment will not be made.
- Read the general certification statement and Click on the [I Agree] button.
- Click on the [Submit Claim] button.
The reimbursement amount is generated using the average hourly rates reported for staff in Mandate 1 Pupil Attendance Reporting (PAR) and the enrollment reported for a given school year.
The formula used to calculate CAP reimbursement is as follows:
Teachers K-6 expenses = ([Teachers hourly salaries] x [K-6 enrollment]) x (.165)
Administrative K-6 expenses = ([Administrative hourly salaries] x [K-6 enrollment]) x (.125)
Support staff K-6 expenses = ([Support staff hourly salaries] x [K-6 enrollment]) x (.125)
Teachers 7-12 expenses = ([Teachers hourly salaries] x [7-12 enrollment]) x (2.62)
Administrative 7-12 expenses = ([Administrative hourly salaries] x [7-12 enrollment]) x (.27)
Support staff 7-12 expenses = ([Support staff hourly salaries] x [7-12 enrollment]) x (.44)