Running a School
Quick links to important categories of information:
- Administering State Assessments
- Annual Fire Inspection
- Basic Educational Data System (BEDS) Application
- Calendar of Reminders
- Federal Programs
- Funding Opportunities
- Instructional Materials Aids - Information and Legislation
- Mandated Reporters of Child Abuse and Neglect
- Mandated Services Aid
- Records Retention and Disposition Schedule
Annual Fire Inspection
Basic Educational Data System (BEDS) Information
New BEDS Code Application:
The New York State Education Department’s (NYSED) State Office of Religious and Independent Schools uses the Basic Educational Data System (BEDS) code to recognize the existence of religious and independent schools and to facilitate the delivery of programs, services and resources that schools’ students are entitled to receive from their school district of residence. Each school building requires its own unique BEDS Code and related paperwork. Application for new Basic Educational Data System (BEDS) code 
Below is a link to the memorandum regarding a new SEDRF data field which will be referred to as the SORIS code. Schools with multiple building locations, please read the memo in its entirety, including the questions and answers for specific guidance. For schools with only one building, no further action is needed regarding this data field. For additional information, review the memo and FAQ documents:
- SORIS Code Memo
- SORIS Code Frequently Asked Questions
- Understanding the New SORIS Code Webinar Video
Annual BEDS Report:
Instructions for completing the BEDS Report of Nonpublic Schools, the BEDS Report on Nonpublic Schools, and the BEDS Addendum for schools applying for a BEDS code for may be found at: https://www.p12.nysed.gov/irs/beds/
Additional information regarding the annual BEDS report
Federal Programs
- The NCLB Act of 2001: Benefits to Private School Students and Teachers
- Title III and Title IX: Equitable services to students in nonpublic schools (14KB)
- Question and Answers on equitable services under Title III
- Publications Related to Nonpublic Education from the U.S. Department of Education
- Publication on State Regulations of Private Schools
Funding Opportunities
The following opportunities are available for eligible nonpublic schools in New York State:
- Academic Intervention for Nonpublic Schools (AIS)
- Comprehensive Attendance Program (CAP)
- Learning Technology Grant Program (LTG)
- Mandated Services Aid (MSA)
For more information about funding, please visit: https://www.p12.nysed.gov/nonpub/fundingopportunities/
Instructional Materials Aids - Information and Legislation
- Treatment of Costs for Reproduction of Common Core Materials under the Instructional Materials Aids programs (26KB)
- Textbook Loan Program
- Computer Software Loan Program
- School Library Materials Loan Program
Please reference the Handbook on Services to Pupils Attending Nonpublic Schools for additional information.
Mandated Reporters of Child Abuse and Neglect
Mandated Services Aid
OSC Vendor IDs and NYSED Substitute Form W-9
In order to claim reimbursement for Mandated Services, nonpublic schools are required to have a Vendor record established in the Statewide Financial System and obtain an OSC Vendor ID number. While many schools have responded to initial requests from the Office of the State Comptroller and/or subsequent request from the State Education Department and been assigned a the Vendor ID, there are many that have not complied. This will affect your ability to claim Mandated Services and CAP.
Click here for the OSC Vendor IDs and NYSED Substitute Form W-9.
Mandated Services Online Training
Need help with the web-based computer system to file your claim online? Sign up for training!