State Education Logo THE STATE EDUCATION DEPARTMENT/ THE UNIVERSITY OF THE STATE OF NEW YORK/ALBANY, NY 12234
MANAGER, STRATEGIC EVALUATION DATA COLLECTION, ANALYSIS AND REPORTING
1613 ONE COMMERCE PLAZA
ALBANY , NEW YORK 12234
Tel. (518) 474-7965
Fax (518) 408-3363
E-mail:  dataquest@nysed.gov

To:

Superintendents of Public School Districts and Charter Schools,
Directors of Special Education,
PD Contact Persons, and
Chief Information Officers

From:

Inni Barone

Subject:

Remaining due Dates for Special Education Data Required through SIRS for 2007-2008 School Year and for the 2008-2009 School Year

Date:

July 2008

  *See Revised Due Dates Email dated September 4, 2008*
*Due Dates Revised again on 03/06/09*

The purpose of this communication is to let you know the due dates for the rest of special education data required to be reported through the Student Information Repository System (SIRS) for the 2007-08 school year. Please note that this message provides an update to the information included in 2007-08 SIRS Policy Manual (version 3.4 – updated on May 28, 2008). To assist with planning for special education data submission through SIRS for the next school year, the 2008-09 school year due dates are also provided.

The table also provides the date when data will be considered “final” and lists the Verification Reports that will be provided to school districts.

Please Note: The Special Education Snapshot will take place on BEDS date, beginning in the 2008-09 and in subsequent school years (the BEDS date is the first Wednesday in October, which is on October 1 in the 2008-09 school year).

For your information and use, we have updated the presentation on how special education data will be collected in the 2007-08 school year with the same due dates as provided below in slides 36, 37 and 51. This presentation is located at http://www.p12.nysed.gov/sedcar/home.html#presentation. We will provide you more information on all special education data collection requirements for the 2008-09 school year soon.

If you have any questions regarding this information or if any contact information has changed please call the SEDCAR unit at (518) 474-7965 or you may email your questions by sending a message to dataquest@nysed.gov.

Thank you for your cooperation.

Attachment

c:

Special Education Quality Assurance Supervisors

 

Type of Data Which Districts or Types of Educational Programs must Report These Data 2007-08 Data Verification (Correction) Time Period of Data in Level 2 Warehouse and Date Data are Final 2007-08 Verification Reports 2008-09 Data Verification (Correction) Time Period of Data in Level 2 Warehouse and Date Data are Final 2008-09 Verification Reports
December 3, 2007 Special Education Snapshot All School Districts (including Special Act Schools), State Agencies, Child Care Institutions with Affiliated Schools, NYS School for the Blind and NYS School for the Deaf February 18 through March 31, 2008
Data as seen in Lists of “Included” and “Excluded” Student Records are “Final” on Date Selected by School District.
VR1, VR2, VR3, VR4, VR5, VR6, VR8    
October 1, 2008 Special Education Snapshot All School Districts (including Special Act Schools), State Agencies, Child Care Institutions with Affiliated Schools, NYS School for the Blind and NYS School for the Deaf     October 22, 2008 to December 24, 2008
Data as seen in Lists of “Included” and “Excluded” Student Records are “Final” on December 24, 2008
VR1, VR2, VR3, VR4, VR5, VR6, VR8
Students with Disabilities:
  • Reasons for Ending Disability
  • Reasons for Ending Enrollment
  • Type of Credential
  • Postgraduate Plans
All School Districts (including Special Act Schools), State Agencies, Child Care Institutions with Affiliated Schools, NYS School for the Blind and NYS School for the Deaf and Charter Schools. August 1, 2008 to October 1, 2008
Data as seen in Lists of “Included” and “Excluded” Students Records are “Final” on October 1, 2008.
VR10 June 1, 2009 to July 31, 2009
Data as seen in Lists of “Included” and “Excluded” Student Records are “Final” on July 31, 2009.
VR10
Students with Disabilities:
End of the Year Special Education snapshot (Preschool Services) Special Education Events (Data for Indicators 11 and 12 and for Evaluation of Parentally Placed Students in Nonpublic Schools for Special Services) Preschool Outcomes (Data for Indicator 7)
Only Public School Districts (NOT including Special Act Schools)
Data for Indicators 7, 11, and /or 12 are to be reported by school districts on the schedule for reporting these data (see schedules posted at: http://www.acces.nysed.gov/vr//
sedcar/sppschedule.html
and http://www.acces.nysed.gov/vr//
sedcar/resubschedule.html
September 3, 2008 to November 5, 2008
Data as seen in Lists of “Included” and “Excluded” Student Records for each VR Report are “Final” on November 5, 2008.
VR11, VR12, VR13, VR14, VR15 June 1, 2009 to November 4, 2009
Data as seen in Lists of “Included” and “Excluded” Student Records are “Final” on November 4, 2009.
VR11, VR12, VR13, VR14, VR15

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