SSS

Student Support Services

SSEC - School Safety and Educational Climate

Each school district is required to submit Violent and Disruptive Incident Reports (VADIR) for each school building on an annual basis.

The New York State Education Department’s (SED’s) School Safety and the Educational Climate (SSEC) Summary Data Collection Form is a part of SED’s implementation of the Dignity for All Students Act (DASA) and Violent or Disruptive Incident Reporting (VADIR). Data regarding violent or disruptive incidents, as well as incidents of, discrimination, harassment, bullying, and cyberbullying, is compiled to comply with New York State reporting requirements and to designate schools that are persistently dangerous. (8-CRR-NY §120.5)

All public schools, boards of cooperative educational services, charter schools, and county vocational education and extension boards are required to document incidents occurring on school property, including incidents occurring in, or on, a school bus (as defined in Vehicle and Traffic Law §142), and at school functions.

Each year, charter school leaders are required to report data from each charter school, and school district/BOCES superintendents are required to submit data on a district form and for each school in the district, to SED. The SSEC Summary Data Collection Form contains data for the current school year and summer months (July 1st through June 30th), including the summer school session. The SSEC Summary Data Collection Form also includes information (such as the number of incidents, offenders, and targets/victims by type of incident) collected in individual incident reports (IIR), as well as other information relating to school safety and the educational climate. Each incident reported on a district or school form should have been investigated to determine/verify the facts and to identify the appropriate category for reporting.

Additional information about the data collection process includes the following:

Violent and disruptive incident reports, summary records, and IIRs must be maintained until the youngest person involved in an incident reaches the age of 27 (Records Retention and Disposition Schedule ED-1);

Incident reports, summary records, and IIRs must be made available for review upon request by SED and/or auditors;

More information about SSEC reporting

Accessing the Online Collection Application:

Superintendents and charter school leaders complete the SSEC Summary Data Collection Form online using the web-based IRS Data Exchange (IDEx) application

Requirements of reporting are not met until the Submission Status column on the IDEx Home screen reads “submitted”.

Information on this page provides links to SSEC data reported by the schools, and provides resource documents to help school staff complete the necessary forms.

Submitting School Safety and Educational Climate Data

Resources:

Field Site Visit Forms:

  • Incident Reduction Plan (IRP) Template (Word document 28 KB)- All schools that have been designated as Persistently Dangerous (PD) are required to develop an Incident Reduction Plan (IRP). The purpose of the IRP is to identify the specific actions that a school will take to ensure the safety of the students. Specifically, the IRP’s proposed actions should directly address the factors that contributed to the school’s designation as a PD school, the types of incidents that resulted from the identified factors, and describe how the school staff intends to address the factors and incidents. Each proposed action should be accompanied by a desired result/goal, an evaluation strategy to document the success of the action, and a timeline in which the action will be accomplished.
  • Sample Profile
  • Example of IRP based on Sample Profile (Word document 26 KB)
  • Code of Conduct Checklist (Word document 111 KB)

Regulations

Professional Development and Technical Assistance

Last Updated: December 13, 2017