Prekindergarten through Grade 12 Education

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Announcement of Funding Opportunity
RFP #: GC18-012
ESSA, Title IV Part A

2018-2019 Student Support and Academic Enrichment Grant Application



  • For all applicants: On the top right hand corner of the application cover page please clearly identify the program area that is being applied for by writing either: well-rounded educational opportunities, safe and healthy school environments, or effective use of technology.



  • Update on Questions and Answers Summary: There is a delay in posting the questions and answers summary scheduled for Tuesday, January 23. The questions and answers summary should now be posted by Friday, January 26.

Grant Application Documents

Application in PDF Adobe PDF | Application in Word Word document

Legislative Authority

The Student Support and Academic Enrichment (SSAE) program is authorized under Title IV, Part A of the Elementary and Secondary Education Act, as amended by the Every Student Succeeds Act (ESSA) Act of 2015.

Purpose of Grant

Title IV, Part A of the Every Student Succeeds Act of 2015 is intended to improve student’s academic achievement by increasing the capacity of States, local educational agencies (LEAs), schools, and local communities to provide all students with access to a well-rounded education, improve school conditions for student learning, and improve the use of technology in order to improve the academic achievement and digital literacy of all students.
The overarching purpose of this request for proposals (RFP) is to encourage and support eligible districts and public charter schools to increase the capacity of local educational agencies (LEAs) to:

  1. Provide all students with access to well-rounded educational opportunities;
  2. Support safe and healthy students; and/or
  3. support the effective use of technology.

In accordance with ESEA section 4106(e) (2) and (f), an LEA or consortium of LEAs must assure in its application that it will:

Prioritize the distribution of funds to schools served by the LEA based on one or more of the following criteria

  1. are among those with the greatest needs, as determined by the LEA,
  2. have the highest numbers of students from low-income families,
  3. are identified for comprehensive support and improvement under Title I, Part A of the ESEA;
  4. are implementing targeted support and improvement plans under Title I, Part A of the ESEA; or
  5. are identified as a persistently dangerous public school under section 8532 of the ESEA. (ESEA section 4106 (e)(2)).

Project Period

The grant period is 15 months, anticipated to begin July 1, 2018 and will end September 30, 2019.

Eligible Applicants

Eligible applicants are:

  • Individual New York State public school districts (“Eligible Districts”), or public charter schools (“Eligible Charter Schools”) that received Title I, Part A funds for the preceding fiscal year (2016-2017).  A list of public school districts and public charter schools that meet this criterion, and are thus Eligible Districts or Eligible Charter Schools, can be found on the NYSED Office of Accountability webpage.
  • Consortiums, as follows:
    • Eligible District-led consortiums comprised of Eligible Districts and/or Eligible Charter Schools as consortium members; or
    • Eligible Charter School-led consortiums comprised of Eligible Charter Schools and/or Eligible Districts as consortium members (note: a charter management organization cannot be a lead applicant or be a consortium member)

Additional requirements:

  • Eligible Districts or Eligible Charter Schools can apply individually OR as a part of a consortium, but not both.
  • The consortium lead must be an active participant in the consortium, providing a minimum of 15% of the grant activities, and cannot act solely as a flow-through for grant funds.
  • All applicants must comply with Title VIII, Sec. 8501-8504 regarding equitable participation of private school children and teachers.

Amount of Funding

Source: Title IV: Student Support and Academic Enrichment Estimated funds available: $28,500,000

Application Due Date and Submission Instructions

Submit one (1) original signed application and four (4) copies of the application (in the format described in RFP) labeled- RFP #GC18-018, along with one (1) CD containing a copy of the signed application in Microsoft Word (.doc) format.  Include all relevant appendices and required attachments on the CD.

The mailing address for all the above documentation is:

NYS Education Department
Office of Education Policy
89 Washington Avenue, Room 2M EB
Albany, NY 12234
ATTN: RFP #GC18-012

Applicants are responsible for making sure the application package is complete and in the correct order based on the included Application Checklist. All materials, as detailed in the RFP, must be postmarked by February 16, 2018.  Hand delivered applications must be received at the Office of Education Policy Program Office by 5:00 p.m. on or before February 16, 2018. Applications not received or postmarked by February 16, 2018 will not be accepted for review.

Questions and Answers

1/23/18 Update on Questions and Answers Summary: There is a delay in posting the questions and answers summary scheduled for Tuesday, January 23. The questions and answers summary should now be posted by Friday, January 26.

Questions regarding this Request for Proposals (RFP) must be submitted to: TitleIVRFP@nysed.gov by January 9, 2018.

A complete list of all questions and answers will be posted here no later than January 23, 2018.

Minority and Women-Owned Business Enterprise (M/WBE) Participation

Pursuant to Article 15-A of the New York State Executive Law, the M/WBE participation goal for this grant is 30% of each applicant’s total discretionary non-personal service budget over the entire term of the grant. See the M/WBE Participation Goals section and for further information and forms for completion.

Non-Mandatory Notice of Intent

The Notice of Intent (NOI) is not a requirement for submitting a complete application by the application deadline; however, NYSED strongly encourages all prospective applicants to submit an NOI to ensure a timely and thorough review and rating process. A non-profit applicant’s NOI will also help to facilitate timely review of their prequalification materials. The notice of intent is a simple email notice stating your organization’s (use the legal name) intent to submit an application for this grant. Please also include your organization’s NYS Vendor ID. The due date is February 6, 2018. Please send the NOI to TitleIVRFP@nysed.gov.

Prequalification Requirement

The State of New York has implemented a new statewide prequalification process (described on the New York State Grants Reform website) designed to facilitate prompt contracting for not-for-profit vendors.  All not-for-profit vendors are required to prequalify prior to grant application.  This includes all currently funded not-for-profit institutions that have already received an award and are in the middle of the program cycle. The prequalification must be completed by all not-for-profit institutions prior to application in order to receive an award under this RFP. Please review the additional information regarding this requirement in the Prequalification for Individual Applications section below.

Grant Application Documents

Application in PDF Adobe PDF | Application in Word Word document
Questions and Answers Summary Adobe PDF – Posted 1/26/18

The State Education Department does not discriminate on the basis of age, color, religion, creed, disability, marital status, veteran status, national origin, race, gender, genetic predisposition or carrier status, or sexual orientation in its educational programs, services and activities. Portion of any publication designed for distribution can be made available in a variety of formats, including Braille, large print or audiotape, upon request. Inquiries regarding this policy of nondiscrimination should be directed to the Department’s Office for Diversity, Ethics, and Access, Room 530, Education Building, Albany, NY 12234.

Last Updated: January 31, 2018