NYSED / P-12 / IRS / SEDCAR / 2022-23 Templates / VR3 - School Age Students by Disability and Race/Ethnicity

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Verification Report 3
School-Age Students by Disability, Race and Ethnicity October 2022 Snapshot
(Receiving Special Education Services as of October 5, 2022)

To view the description of the report including SIRS codes please click here.

This is a report of school-age students with disabilities for whom the school district had Committee on Special Education (CSE) responsibility, grouped by disability and race and ethnicity. The first report is for students who are age 4 as of BEDS Day and eligible to attend kindergarten, and age 5 as of BEDS Day and eligible but NOT attending kindergarten; the second is for students who are age 5 in kindergarten through age 21.

Students who meet all the following criteria are included in the report:

• Enrollment record with reason for beginning enrollment code 0011, 0022, 5905, 5544, 5644, 7000, or 7011
• Enrollment record with enrollment beginning date on or before October 5, 2022 and no ending date, or an ending date after October 5, 2022
• Building of Enrollment code that is valid in SEDREF
• Student’s date of birth is between 09/01/2001 and 12/31/2017
• A disability Programs Fact record with a valid code for a school-age student with a disability (codes 0352, 0363, 0385, 0396, 0407, 0418, 0429, 0440, 0451, 0462, 0473, 0484, or 0495)
• A Special Education Snapshot record with all the following data elements:
• Snapshot Date of October 5, 2022
• Primary Placement Type
• Least Restrictive Environment Code for school-age setting (click here for more information).

Students whose age is between 4 and 21 and who have an active enrollment record on October 5, 2022 are excluded from the report if:

• There is an active disability Programs Fact record with a disability code for school-age students but no Special Education Snapshot record
  OR
• There is a Special Education Snapshot record but no active disability Programs Fact record.

Directions

1. Review the data to verify that students’ disability, race and ethnicity are displayed accurately for all school-age students with disabilities for whom your district had CSE responsibility and who were receiving special education services on October 5, 2022. Click on the number in each cell in the table to see the list of included students. Utilize the inclusion Oct. Reports for additional information on each student.
2. Utilize the exclusion Oct. Reports to review the list of students excluded from the report and verify that they do not meet the criteria to be included.
3. If corrections are needed to this report, please submit the revised data to your Regional Information Center or, for large cities, to the state data warehouse prior to the certification due date. Check with your RIC on their deadline for submitting data to them in order to ensure that the data is refreshed in PD by the certification due date. The RIC deadline will be in the week prior to the certification due date.

Students Age 4 as of BEDS Day and Eligible to Attend Kindergarten and
Age 5 as of BEDS Day but NOT Attending Kindergarten

Students Age 5 who are in Kindergarten Through Age 21

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