NYSED / P-12 / IRS / SEDCAR / 2022-23 Templates / VR8 - District Report of School Age Students by Building Where Enrolled

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Verification Report 8
District Report of School-Age Students by Building of Enrollment
October 5, 2022 Snapshot

To view the description of the report including SIRS codes please click here.

This is a report of school-age students with disabilities for whom the school district has Committee on Special Education (CSE) responsibility by the Building of Enrollment. The Building of Enrollment is provided by school districts in the Location record. The information provided by Building of Enrollment includes the least restrictive environment setting by age range of students with disabilities.

Students who meet all the following criteria are included in the report:

• Enrollment record with reason for beginning enrollment code 0011, 0022, 5905, 5544, 5654, 7000 or 7011
• Enrollment record with enrollment beginning date on or before October 5, 2022 and no ending date, or an ending date after October 5, 2022
• Building of Enrollment code that is valid in SEDREF
• Student’s date of birth is between 09/01/2001 and 12/31/2017
• A disability Programs Fact record with a valid code for a school-age student with a disability (codes 0352, 0363, 0385, 0396, 0407, 0418, 0429, 0440, 0451, 0462, 0473, 0484, or 0495) (click here for more information)
• A Special Education Snapshot record with all the following data elements:
• Snapshot Date of October 5, 2022
• Primary Placement Type
• Least Restrictive Environment Code for school-age setting; there are codes for school-age students ages 4-5 and school-age students ages 6-21 (click here for more information).

Students whose age is between 4 and 21 and who have an active enrollment record on October 5, 2022 are excluded from the report if:

• There is an active disability Programs Fact record with a disability code for school-age students but no Special Education Snapshot record
  OR
• There is a Special Education Snapshot record but no active disability Programs Fact record with a disability code for school-age students.

Directions

1. Review the data to verify that this report represents all school-age students with disabilities for whom your district had CSE responsibility and who were provided special education services in the building of enrollment listed below on the snapshot date. School-age students are defined as children who, as of October 5, 2022, are age 4 and eligible to attend kindergarten (reported with ESA setting), are age 5 and eligible to attend kindergarten but are NOT attending kindergarten (reported with ESA setting), and age 5 who are in kindergarten through age 21 (reported with SA Setting). Click on the number in each cell in the table to see the list of included students. Utilize the inclusion Oct. Reports for additional information on each student.
2. Utilize the exclusion Oct. Reports to review the list of students excluded from the report and verify that they do not meet the criteria to be included.
3. If corrections are needed to this report, please submit the revised data to your Regional Information Center or, for large cities, to the state data warehouse prior to the certification due date. Check with your RIC on their deadline for submitting data to them in order to ensure that the data is refreshed in PD by the certification due date. The RIC deadline will be in the week prior to the certification due date.

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