THE UNIVERSITY OF THE STATE OF NEW YORK
THE STATE EDUCATION DEPARTMENT
Available in PDF Format for Printing
To: |
Superintendents of Public School Districts |
---|---|
District Superintendents | |
Chief School Officers of Private Schools that Provide Educational Services
to Students Pursuant to Article 81 |
|
Chief School Officer of NYS School for the Blind | |
Chief School Officer of NYS School for the Deaf | |
Commissioners of Selected State Agencies | |
Contact Persons for PD Data Submissions | |
Directors of Special Education | |
From: |
Rebecca H. Cort |
Deputy Commissioner of Vocational and Educational Service for Individuals
with Disabilities (VESID) |
|
Johanna Duncan Poitier | |
Senior Deputy Commissioner of Education - P-16 |
|
Subject: |
Special Education Data Collection from Public School Districts, Private
Schools that Provide Educational Services to Students Pursuant to Article
81 and Selected State Agencies for the 2007-08 School Year |
Date: |
June 19, 2007 |
*******IMPORTANT*******
In order to reduce the data reporting burden at the local level, improve consistency of data definitions, provide verification reports and other reports that will be useful at the local level and provide the State flexibility to aggregate the data for policy analysis and to meet State and federal reporting requirements in the most efficient and effective manner, the State Education Department is changing how some special education data is collected.
Beginning in the 2007-08 school year, the State Education Department will discontinue collecting special education data through the following PD reports and instead will collect the same data, previously collected in the aggregate, at the individual student level through the Student Information Repository System (SIRS):
School districts, State agencies and schools that provide educational services pursuant to Article 81 will continue to report the following reports through the PD data submission system in the 2007-08 school year:
The Department will provide guidance, directions and training for submitting special education data through SIRS by adding materials to the current documents listed below as they are updated for the 2007-08 school year and also by adding other documents as necessary. The Department expects to provide a description of all special education data elements and directions for reporting and verifying these data by July 2007. The documents that describe the 2006-07 data elements, directions, processes and procedures are posted at https://www.p12.nysed.gov/irs/SIRS/ :
Below is a brief summary table that describes how the data previously collected in the PD reports will be collected through data elements at the individual student level. Please note that most of the student level demographic information is already being reported on all students therefore is not listed in the table below (e.g., date of birth, gender, race/ethnicity, LEP status, disability, etc.). We will expect school districts to report special education data on all students for whom they have Committee on Special Education (CSE) or Committee on Preschool Special Education (CPSE) responsibility, including children who are newly referred for eligibility determination for preschool or school-age special education services. Enrollment records of students will also include information regarding the building in which the student is enrolled. This will provide information regarding in which BOCES, approved private school for students with disabilities, State-supported school, etc. the student is attending.
PD Form 2006-07 School Year |
Description of Data and Time Period for Data Submission | Student Specific Data Elements for 2007-08 School Year |
PD-1/4, PD-2A/4, PD-3A/4 |
December 1 child count of preschool and school-age students with disabilities and the least restrictive environment in which they are provided special education services. These data are collected as of December 1 snapshot. |
Least Restrictive Environment Codes
School-age students with disabilities:
|
PD-5 |
Declassification data on students ages 3-21 and other basis by which students with disabilities leave or exit special education. Post school plans of students with disabilities. These data are collected at the end of the school year. |
Disability ending date; Reasons for
ending enrollment codes (e.g., graduated with Regents or local diploma,
earned IEP diploma, previously earned IEP diploma, reached maximum legal
age, deceased, left school-first time dropout; left school- previously
counted as dropout; etc.) |
PD-7 |
Preschool special education programs and services provided to students any time during the school year. Number of school-age parentally placed students in nonpublic schools evaluated for eligibility for special education and the number, determined to be eligible. Number of school-age parentally placed students with disabilities in nonpublic schools provided special education programs any time during the school year. These data will be collected as of December 1 and also at the end of the school year. |
Preschool services: BEDS Code of Coordinating service provider for preschool children that receive special education services from more than one provider. These codes and names of schools will be in a “look-up” table. Parentally placed school-age students in nonpublic schools:
|
PD-10 |
Preschool outcomes of students with disabilities who exit preschool special education after at least six months of special education services. These data will be collected at the end of the school year from a “sample of school districts” assigned to report these data. The schedule of the school year in which school districts are to report data for PD-10 (State Performance Plan Indicator #7) is posted at https://www.p12.nysed.gov/sedcar/sppschedule.html |
The amount of progress a preschool child makes between entry into preschool special education and exit from such services will be captured with an assessment fact. This will be done by adding “Child Outcomes Summary Form for Preschool Students with Disabilities” as a “Test Group,” with codes to describe the entry level and exit level of functioning of each child in each of the three preschool outcome areas. |
PD-11 |
Number of preschool and school-age students who are initially referred for eligibility determination for preschool or school age special education services. The number of students whose evaluations are completed within State established timelines. These data will be collected at the end of the school year from a “sample of school districts” assigned to report these data. The schedule of the school year in which school districts are to report data for PD-11 (State Performance Plan Indicator #11) is posted at https://www.p12.nysed.gov/sedcar/sppschedule.html |
For preschool children: Date
of receipt of initial referral; Date of receipt of parental consent to
evaluate; Date of first CPSE meeting to discuss evaluation results; Number
of school days between date of parental consent to evaluate and the date
of first CPSE meeting to discuss evaluation results; Reason for delay
in holding first meeting to discuss evaluation results, if there was
a delay past State established timelines. |
PD-12 |
Number of children who are served in early intervention (IDEA, Part C), are found to be eligible for preschool special education services under IDEA, Part B and who have an IEP developed and implemented by their third birthday. These data will be collected at the end of the school year from a “sample of school districts” assigned to report these data. The schedule of the school year in which school districts are to report data for PD-12 (State Performance Plan Indicator #12) is posted at https://www.p12.nysed.gov/sedcar/sppschedule.html |
For preschool children who transition from IDEA, Part C, Early Intervention to IDEA, Part B, Preschool: Date of receipt of initial referral; Date of receipt of parental consent to evaluate; Date of CPSE meeting at which eligibility is determined; Outcome of Eligibility meeting; Number of school days between date of parental consent to evaluate and the date of CPSE meeting at which eligibility is determined; Date of receipt of parental consent for services; Date of full implementation of IEP; Number of calendar days past child’s third birthday when IEP was fully implemented; and reason for delay in implementing IEP past the child’s third birthday, if there was a delay. |
Data Not Collected in 2006-07 |
These data are collected at the end of the school year. Post school plans are collected from a “sample of school districts assigned to report these data. The schedule of the school year in which school districts are to report data for State Performance Plan Indicator #14 is posted at https://www.p12.nysed.gov/sedcar/sppschedule.html |
Date of application for Vocational Rehabilitation Services through VESID or Commission on the Blind and Visually Handicapped. Post school outcome for students with disabilities one year after they left high school. Codes will be used to describe each reportable outcome. |
At this time, we encourage you to develop close collaboration between special education and general education personnel who are responsible for maintaining student information and systems to ensure complete and accurate reporting of all students with disabilities’ student specific information into SIRS. We also encourage everyone to become familiar with the materials that are posted on the Department’s website that describe the 2006-07 SIRS system and to work closely with the Regional Information Centers that host access to the Data Warehouses and coordinate migration of data to the Data Warehouse before the data are transferred to the State. Please see the list of Regional Information Center contacts at https://www.p12.nysed.gov/irs/SIRS/
Thank you for your cooperation with providing special education data through SIRS in the 2007-08 school year. If you have questions regarding the migration of collecting special education data through SIRS, please contact Inni Barone at 518-474-7965 or Martha Musser at 518-474-7965.
c: Martha Musser
Inni Barone
Regional
Information Centers
Big Five
Cities Data Administrators