P-12

Prekindergarten through Grade 12 Education

Request for Proposals:
Graduate Level Clinically Rich Teacher Preparation Pilot Program: 2011 – 2016


Update (7/8/11): The New York State Education Department is pleased to announce the institutions that have received preliminary funding for The Clinically Rich Teacher Preparation Pilot Program. These institutions will provide the services outlined in the RFP for the period of July 2011-September 23, 2014. The listing of the preliminarily funded institutions includes the contact information for the director of the pilot programs. Interested parties may contact the institution directly for further information on the program. Thank you.
See the list of institutions preliminarily awarded funds PDF icon (22 KB)


Update: January 11, 2011

Several weeks ago, NYSED issued a request for proposals calling on eligible collegiate or non-collegiate institutions within New York State in partnership with one or more high needs school(s), and optionally including other institutions and/or community based organizations (CBOs) to develop Graduate Level Clinically Rich Teacher Preparation Pilot Programs. The Webinar outlining the program was held on December 17th. The recording of the Webinar is now available for viewing. Additionally, the responses to the 169 questions received from potential applicants are now posted on the website. Finally, in response to the questions, the Application Cover Page was modified and an additional Budget Summary was added, which should be completed in addition to the Budget Summary and FS-10 in Attachment B.


The Application for Program Registration is available at http://www.highered.nysed.gov/ocue/GradRFP.htm.
See Section IV: Program Requirements of this RFP for details.


Table of Contents

  1. Introduction
  2. Purpose
  3. Partnership Eligibility
  4. Program Requirements
  5. Candidate Eligibility
  6. Regents Priorities
  7. Proposal Narrative
  8. Narrative Format
  9. Partnership Arrangement with More Than One Institution
  10. Application Review and Scoring
  11. Method of Determining Award
  12. Narrative Scoring Rubric
  13. Regents Priorities Scoring Rubric
  14. Budget and Budget Narrative Scoring
  15. Post Selection Procedures
  16. Project Schedule
  17. Bidders Conference, Questions and Correspondence
  18. Public Relations/Attributions of Funding
  19. Assurances for Federal Discretionary Program Funds

Attachments

  1. Proposal Cover Page
    Revised January 11, 2011
  2. FS-10: Proposed Budget for a Federal or State Project
  3. New Payee Information Form
    Updated January 19, 2011
  4. Procurement and Disbursement Guidelines
    Updated January 19, 2011
  5. Statement of Assurances
  6. Chart of Available Funds by Region
  7. RFP Submission Check List

Appendices

  1. Definitions
   

I: Introduction

An estimated 50 percent of new teachers in high needs schools leave within the first five years. Research shows that preparation grounded in a skills based clinical approach increases teacher retention and leaves teachers better prepared for the realities of the classroom. In an effort to improve the retention and effectiveness of novice teachers in high need schools, the New York State Education Department (NYSED) is offering a Request for Proposal (RFP). Through this RFP, NYSED seeks to identify Institutions* which will partner with high needs schools with demonstrated shortages of certified teachers to participate in a pilot project to address the teacher shortage issue through a graduate level clinically rich teacher preparation pilot program. Clinically rich teacher preparation programs require intensive mentoring, supervision and support from the Institution as well as the Local Education Agency (LEA), collaboration and integrated coursework. We encourage applicants to have a specific focus on the teacher shortage areas of science, mathematics, special education for middle and high schools and English as a Second Language. Additional points will be awarded to those partnerships that address the Regents priorities as set forth in Section VI of this RFP. Reviewers of the proposals will include members of the Board of Regents and the Blue Ribbon Commission (BRC) composed of nationally recognized teacher education experts appointed by the Board of Regents to provide guidance to the Board.

* Institutions are both collegiate and non-collegiate entities within New York State. See definition of “Institution” in Appendix I: Definitions section of this RFP.

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II: Purpose

The state-wide purposes of the Graduate Level Clinically Rich Teacher Preparation Pilot Program are to effectively prepare teachers for high needs schools and increase the retention of these teachers in order to positively impact student growth and achievement. This initiative will do so by:

  • Creating clinically rich teacher preparation programs for candidates who will teach in high needs schools focusing on certified teacher shortage areas;
  • Developing practices that can be adapted by other Institutions for their teacher preparation programs.

The purpose of this RFP is to implement the pilot program by providing funding awards to eligible collegiate or non collegiate institutions within New York State in partnership with one or more high needs school(s), and optionally including other institutions and/or community based organizations (CBOs) to develop Graduate Level Clinically Rich Teacher Preparation Pilot Programs containing the elements listed below which will ensure collaboration and support for candidates success and prepare teachers to be effective in current teacher shortage areas in high needs schools.

Elements within a Clinically Rich Teacher Preparation Program include:

  1. integration of pedagogy with on the job training;
  2. guided classroom practice through an internship for up to a year with an effective educator or intensive pre-service preparation, together with intensely supervised teaching and on-going, clinically-based instruction;
  3. mentoring by a trained mentor;
  4. enrollment of candidates in rigorous graduate level course work leading to a master’s degree that include learning theory, research and content; and
  5. the placement of candidates in cohorts.

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III: Partnership Eligibility

  • Each proposal must be submitted by a partnership of at least one eligible Institution serving as the Fiscal Agent and at least one high needs school. The partnership may include additional high needs schools, institutions and or community based organizations.
  • Eligible Partnerships: An eligible partnership is defined through a signed Memorandum of Understanding (MOU), as a formal partnership between one or more high needs schools and one or more Institutions. An eligible partnership may also include a local 501(c) (3) community-based organization (CBO).

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IV: Program Requirements

Two models are available for this proposal. Applicants may choose to apply to administer the Model A Track, the Model B Track, or both the Model A and B tracks. If an applicant wishes to administer both Tracks, a separate application must be submitted for each Track.

  1. Model A Track

    The first track of the graduate level clinically rich teacher preparation pilot program is the Model A Track. Each applicant for a Model A Track award may place a maximum of 50 candidates in classrooms over the course of the award, with up to 25 candidates in any one cohort, for up to one school year, in a teaching residency with a certified, highly effective educator who is the teacher of record. The teacher of record is the trained teacher mentor, as those terms are defined in Appendix I: Definitions. During the clinical component, candidates will continue to work toward certification by completing program requirements.

  2. Model B Track

    The second track in the pilot program is a Model B Track. Model B Track may be used where there is a necessity for a Candidate to be employed as a teacher of record in a high needs school.

    Each applicant for a Model B Track award may accommodate a maximum of 75 candidates over the course of the award, with up to 25 candidates in any one cohort, who will be employed as the teacher(s) of record in a teacher shortage area. In this track, the partnering school and Institution will demonstrate how they will collaborate to mentor and supervise the candidate to assure a clinically rich environment. Candidates in the Model B Track will be eligible for Transitional B certification upon entry into the program and completion of required introductory preparation, tests, and workshops. For candidates in the Model A Track, after successfully completing the program and all required teacher certification examinations, candidates will receive their initial certificate. After the teacher completes three years of teaching and passes a second performance based assessment, she/he will be eligible for a professional certificate.

Applicants may recruit candidates above the maximum total number, 50 for the Model A Track or 75 for the Model B Track, however, funding per candidate will be maintained at the limits specified in this RFP. Applicants are encouraged to seek and utilize resources other than those awarded through this RFP.

Candidates in both models must pass the all required examinations for the certification title to qualify for an initial teaching certificate in New York State. Institutions may choose to use the GRE or the Miller Analogies Test as part of their admission requirements into the graduate program.

All proposals must include an Application for Program Registration to determine potential eligibility for program registration according to §52.21(b) of the Commissioner’s Regulations. Any Institution application not meeting potential eligibility will be notified by February 11, 2011 of eligibility deficiencies. Those Institutions will have until February 18, 2011 to successfully address those deficiencies in their Application for Program Registration. The Application for Program Registration is available at http://www.highered.nysed.gov/ocue/GradRFP.htm. An Application for Program Registration that does not meet the requirements for registration will not be considered for a funding award. It is required that the pilot program meet the general registration standards established by the Board of Regents in §52.21(b)(5) for graduate curricula in terms of instructional time, faculty qualifications (including either an earned doctorate or other terminal degree or shall have demonstrated special competence in the field of study), and the rigor of curriculum. For example, the regulations adopted April, 2010 in §52.21(b) (5), identify the same faculty requirements that have been established for all master’s degree programs in New York State. The manner in which the curriculum will be delivered will be determined by the partnership.

In addition, the applicant must apply for accreditation of the pilot program by the National Council for Accreditation of Teacher Education (NCATE) or by the Teacher Education Accreditation Council (TEAC). The proposal must contain a description of the Institution’s plan and timeline for seeking accreditation. Failure to provide a plan and proposed timeline for accreditation will result in the proposal not being considered for an award.

Institutions that receive an award are required to register their programs with the Department’s Office of College and University Evaluation (OCUE) within 30 days of award notification. In addition, a Letter of Intent to apply for accreditation must be received by the Office of College and University Evaluation (OCUE) at least 30 days prior to program implementation. Failure to comply with these requirements may result in delay or suspension of payments to the awardees.

The pedagogical study offered in the pilot programs shall also meet the requirements for the particular certificate title sought, as prescribed in the current program registration requirements for traditional teacher preparation programs in Commissioner’s Regulations §52.1 and §52.21(b), and shall include study in the teaching of the content area. However, the manner in which the pedagogical content will be offered will be the responsibility of the partnerships.

Funded Graduate Level Clinically Rich Teacher Preparation Pilot Projects will be required to complete and file all Race to the Top related reports with the New York State Education Department as well as participate in a statewide evaluation conducted by an independent third party.

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V: Candidate Eligibility

Prior to being admitted to the Graduate Level Clinically Rich Teacher Preparation Pilot Program, candidates must meet the general education core requirements in the liberal arts and sciences and the content core requirements specified in the current regulations for traditional teacher preparation programs. If a partnership intends to use rigorous exams to permit candidates to test out of some of the content course requirements, it should be clearly identified in the application. In addition, candidates must have the following:

  1. A baccalaureate or graduate degree from a regionally accredited institution of higher education or from an institution authorized by the Board of Regents to confer degrees;
  2. At least a 3.0 cumulative grade point average or its equivalent. Institutions utilizing the GRE or Miller Analogies Test, will require a passing grade for admission;
  3. The completed undergraduate or graduate degree a candidate possesses shall have had sequential study comprising at least of 30 semester hours that provides knowledge of breadth and depth in an interdisciplinary field or a subject, provided that such 30 semester hours may include up to 12 semester hours in cognates in the subject area of the certificate sought or an undergraduate or graduate major in a related field. If a partnership intends to use rigorous exams to permit candidates to test out of some of the content course requirements, it should be clearly identified in the application; and
  4. Candidates must provide a written commitment to seek employment as a teacher in a high needs school in New York State before admission into the program.

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VI: Regents Priorities

Students’ needs have evolved with the changing demands of the 21st century. Teacher preparation has been transforming to meet those needs by designing programs based on teaching standards, creating stronger clinical practice, strengthening coursework, and creating relevant assessments for evaluation. The need for stronger prepared teachers in critical shortage areas in content such as mathematics and science and to meet the unique needs of English language learners and students with disabilities has rapidly increased. These critical areas are where teachers are leaving the profession the quickest. Teacher retention is in a crisis for critical subject shortage areas. Just over 10% of beginning teachers leave the profession after one year while another 10% leave after their second year. By the third year of teaching, nearly 30% of teachers leave the profession all together and after five years more than one third are no longer teaching.

The Regents Priorities for the Graduate Level Clinically Rich Teacher Preparation Pilot Program include the following:

  1. Preparing teachers for hard to staff shortage areas. The extent to which the proposal will prepare teachers in the specific critical teacher shortage areas of science, mathematics, middle/secondary special education and bilingual education.
  2. Using innovative practices to prepare teachers for high needs schools. The extent to which innovative approaches are employed to prepare teachers for high needs schools focused on improving student achievement for educationally at risk students and providing support to help retain teachers in high needs schools.

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VII: Proposal Narrative

The proposal narrative should describe the 2011-2016 proposed activities of the Graduate Level Clinically Rich Teacher Preparation Pilot Program in detail, including the overall objectives, strategies, planning, implementation, and evaluation of all proposed activities, the elements within a Clinically Rich Teacher Preparation Program and how they interact with the Regents Priorities. The narrative should present a cohesive document with each individual section related to all other sections and must adhere to the format in Section VIII: Narrative Format. The narrative must not exceed 25 pages with 1” margins on all sides on 8 ½” X 11” size pages. (Other submission documents are not counted toward this page limit.) The name of the applicant institution must appear in the top right corner of each page. All pages must be numbered.

Applicant institutions must include the following in the proposal narrative:

  • Describe how teachers are prepared in the use of data to inform student learning;
  • Describe how the proposal prepares teachers in the use of technology and innovative practices to positively impact student learning;
  • Describe how the proposal prepares teachers in a variety of innovative cultural learning styles to inform differentiated instruction;
  • Provide historical evidence that the institution has a commitment to teaching and learning for all students;
  • Identify which preparation program Model the institution will administer and describe why that Model was selected;
  • For Model A Track: Describe how the institution will design a teacher residency preparation program that connects theory to practice; and how the institution will provide a mentored clinical experience by the assigned teacher-mentor for the candidate and support by a team comprised of a faculty member of the program, the school principal or designee;
  • Describe how the institution will conduct observation and advisement of the candidate(s) at least twice each month during the clinical experience;
  • Describe how institutions will ensure that the quality of prospective teachers will improve;
  • Describe how the program willrecruit a high caliber of qualified, diverse candidates and how;
  • Provide evidence that candidates  in prior  programs offered by the institution have had a positive impact on achievement and growth for all students including students with disabilities, English language learners, and students living in poverty;
  • Describe how the proposed program will be designed and implemented based upon research and best practices using innovation to impact student learning;
  • Describe how the proposed program will prepare candidates to engage students, parents and  community members from various socioeconomic backgrounds and resources;
  • Describe how the proposed program will be able to build and sustain partnerships with schools, communities and other entities to further student learning;
  • Describe methods in evaluating past programs; and
  • Describe the method(s) that will be used for assessing and evaluating the pilot program activities and outcomes, including use of cohorts.

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VIII: Narrative Format

A complete proposal application consists of one package that includes the proposal, the Application for Program Registration (in a separate envelope) and the FS-10: Proposed Budget for a Federal or State Project along with the Budget Narrative (in a separate envelope).

  1. Proposal Cover Page
  2. Table of Contents
  3. Proposal Summary: This summary must be limited to two single, typed, letter-sized, (8.5” X 11”) pages.
  4. Proposal Narrative: This includes integrating all of the information required in Section VII: Proposal Narrative, Section VIII: Narrative Format, and Section XIII: Regents Priorities for each of the categories listed below, where appropriate. The narrative should also describe how their project incorporates and implements the elements in a Clinically Rich Teacher Preparation Program (Maximum 25 pages)
    1. Institutional Effectiveness
    2. Partnerships
    3. Program Objectives, Strategies, Activities, Services, Performance Measures/Data Sources
    4. Recruitment
    5. Retention
    6. Project Staffing and Management
      1. An organizational chart that indicates the structure and position of the project within the host institution.
      2. An organizational chart that indicates the reporting lines within the project for the project director and all other project staff.
      3. A list of all full-time and part-time instructors and other professionals to be assigned to the project, including professionals volunteering their services. Include in this attachment current résumé for each person listed.
  5. A completed Application for Program Registration submitted in a separate envelope.
  6. FS-10: Proposed Budget for a Federal or State Project (See Attachment A and Section XIV) submitted in a separate envelope with the Budget Narrative.
  7. Budget Narrative (See Section XIV) submitted in the same envelope with the FS-10: Proposed Budget for a Federal or State Project.
  8. Additional Required Attachments
    1. Memorandum of Understanding (See Appendix 1: Definitions)
    2. New Payee Information Form
    3. Procurement and Disbursement Guidelines
    4. Statement of Assurances

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IX: Partnership Arrangements with More Than One Institution

  1. Institutions applying as a consortium of Institutions should present evidence of cooperative efforts and consortia arrangements among the proposing institutions. Memoranda of agreement signed by the chief executive officer or designee of each institution must be attached to the proposal narrative.
  2. One institution representing the partnership must be designated as the lead institution, which will have responsibility for program coordination and general oversight, including all fiscal responsibilities.

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X: Application Review and Scoring

  1. Reviewer Training

    The members of the Blue Ribbon Commission (BRC) who review eligible applications will be trained on all aspects of the Graduate Level Clinically Rich Teacher Preparation Pilot Program, with specific reference to Section VII: Proposal Narrative; Section VIII: Narrative Format; and Section XII: Narrative Scoring Rubric.

    The members of the Board of Regents Committee who review eligible applications will be trained on all aspects of the Graduate Level Clinically Rich Teacher Preparation Pilot Program, with specific reference to Section VI: Regents Priorities; Section VII: Proposal Narrative; Section VIII: Narrative Format; and Section XII: Narrative Scoring Rubric

  2. Review and Scoring

    Applications will be evaluated using the “Best Value” approach. "Best Value" is the basis for awarding contracts to the applicants which optimize quality, cost and efficiency among responsive and responsible applicants.

    Applications have a total value of 100 points, 60 points for Part 1 of the programmatic/technical section, 20 points for Part 2 of the Regents Priorities section and 20 points for the budget section.

    1. Mandatory Requirements Review by OCUE

      After all proposal applications are received by the NYSED’s Contract and Administration Unit (CAU), the envelope with the Budget and Budget Narrative will be separated and retained by CAU. Each Institutions envelope with their Application for Program Registration will be sent to NYSED’s Office of College and University Evaluation (OCUE) for review of potential eligibility for program registration. Any Institution’s application not meeting potential eligibility will be notified by February 11, 2011 of eligibility deficiencies. Those Institutions will have until February 18, 2011 to successfully address those deficiencies in their Application for Program Registration. If the institution’s Application for Program Registration is not approvable, the institution’s proposal will not be considered for an award.

      OCUE will also review the proposal’s description of the institution’s plan and timeline for obtaining certification by NCATE or TEAC. Failure to provide a plan and timeline in the proposal will result in the proposal not being considered for an award.

      For those applicants whose proposals meet these requirements, their proposals will be distributed to the BRC for review.

    2. Part 1 of Programmatic/Technical Evaluation (60 Pts)

      Each narrative application will be independently reviewed and scored by two members of the “Blue Ribbon Commission” (BRC) of nationally recognized experts in the field of teacher preparation. The two scores will be averaged together and that total will be the Part 1 programmatic/technical score for the applicant’s proposal. In the event there is a 15-point or more difference between reviewers in the Part 1 programmatic/technical score assigned to an application, a third reviewer of the BRC will evaluate the application. The lowest score will be dropped and the Part 1 programmatic/technical score will be based on the average of the remaining two evaluations. Applicants who score below 45 points on Part 1 of the programmatic/technical section of the proposal will not be eligible to receive an award. Those applications that receive a minimum score of 45 points from the BRC (75% of available points), indicating meeting the minimum programmatic levels, will be forwarded to a Committee of the New York State Board of Regents (Committee) for the review and scoring of the Regents Priorities.

      Using the rating criteria aligned with the Graduate Level Clinically Rich Teacher Preparation Pilot Program’s purpose and described below in this document, the BRC reviewers will assess each narrative for evidence that the application:

      1. Adheres to the expectations and requirements of the Graduate Level Clinically Rich Teacher Preparation Pilot Program;
      2. Illustrates potential for success through program design and strategic planning processes;
      3. Demonstrates institutional capacity and commitment to deliver a high-quality Graduate Level Clinically Rich Teacher Preparation curriculum;
      4. Provides a sound administrative structure; and
      5. Has potential for sustainability beyond the grant contract.
    3. Part 2 of Programmatic/Technical Review (20 Pts)

      Those applications that receive a minimum score of 45 points from the BRC reviewers will be forwarded to a Committee of the New York State Board of Regents (Committee) for the review and scoring of the Regents Priorities. The Chancellor will appoint members of the Board of Regents to serve on the Committee to review applications for this pilot program. Applications may receive up 20 points in this review.

      Each proposal application forwarded from the BRC to the Committee will be reviewed and scored by two members of the Committee. The average of the two review scores will be the final Part 2 programmatic/technical review score.

    4. The Final Total Score

      The score from the BRC and the score from the Committee will then be added together for the final score of the programmatic/technical sections. These scores will be forwarded to CAU. CAU will then open the budget/budget narratives of these applicants to calculate the budget score.

      The final total score awarded will be the score from Part 1 programmatic /technical review (up to 60 points), the score from Part 2 Regents Priorities review (up to 20 points) and the budget score (up to 20 points). Once scored, the scores of the applicants’ proposals will be listed based upon rank order of score within each region.

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XI: Method of Determining Award

  1. Awards will be made to successful institutions that partner with at least one high needs school in one of the four regions listed below. The regions have been identified by school district(s). The available funds allocated to each region are based on the percentage of students in high needs schools for that region (See Attachment F). For the purposes of this RFP, applicants do not have to be located in the same region(s) of the school district containing the high needs school(s) they partner with. The four regions are:

    • New York City (New York City Education Department)
    • The Big Four (Buffalo City School District, Rochester and Syracuse City School Districts and Yonkers Public Schools)
    • Long Island (school districts in Nassau and Suffolk Counties)
    • Rest of State (all other school districts)

  2. Awards will be made to successful applicants at a rate up to $12,500.00 per candidate for allowable related expenses; this is in addition to the rates for candidates enrolled in either Model Track A and or Model Track B outlined below.

    Note: Allowable related expenses include:
    Program administration, including staff salaries and fringe benefits; consultant services; reimbursement for “release time” for school personnel engaged in program planning and implementation, training, training of teacher mentors, meals, travel and lodging for program-related activities (reimbursement limited to Federal GSA CONUS rates), equipment, supplies and materials.

    Note: Equipment is defined as items with a unit value of $5,000 or more and having a useful life of more than one year. All equipment purchased with these funds must have the prior approval from the State Education Department.

    1. Model A Track

      Candidates in Track A will receive a stipend/benefits of up to $30,000.00 for a full one school year of the residency and up to $10,000.00 reimbursement/subsidy for tuition and fees. For residencies of less than one full school year, the maximum stipend/benefits award will be prorated appropriately.

    2. Model B Track

      Candidates in Track B will receive up to $10,000.00 tuition and fees reimbursement/subsidy.

  3. Awards within each region will be made first to the highest ranked Model A Track proposal, then to the highest ranked Model B Track proposal and continue in this manner until funds needed for a complete award are exhausted. Any funds remaining from each of the regions will be pooled together to make statewide awards based on the highest ranked total score as described in D below.

  4. Proposals eligible for statewide awards are determined by those eligible applicants from each and any region where eligible applicants for funding were not awarded due to funds in the region being unable to fund a complete award. Funds will be awarded on a statewide basis to eligible applicants ranked by their total score, from highest to lowest. Statewide awards will be made first to the highest ranked Model A Track proposal, then to the highest ranked Model B Track proposal and continue in this manner until funds needed for a complete award are exhausted.

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XII: Narrative Scoring Rubric

  1. Institutional Effectiveness (Maximum 3 points)

    The proposal provides a clear description of the institution’s history of producing teachers who have had positive impacts in high needs schools, including detailed examples of the institution’s commitment and progress toward meeting the needs of:

    1. Students, teachers, and other educators from high needs schools/districts; and
    2. Prospective teachers who will be working in high needs schools/districts

  2. Partnerships (Maximum 4 points)

    The proposal provides a clear and detailed description of the scope and extent of involvement by collaborating partners, showing substantial collaboration among them in the planning and proposed implementation of project activities. A signed Memorandum of Understanding (MOU) for each partner is attached (a requirement for funding) and indicates substantial collaboration.

  3. Program Objectives, Strategies, Activities, Services, and Performance Measures/Data Sources (Maximum 50 points)

    1. The proposal describes how candidates are prepared in the use of data in an effective and innovative fashion to inform student learning.
      _____ (Up to 5 Points)
    2. The proposal describes how candidates are prepared in the use of technology in an effective and innovative fashion to positively impact student learning.
      _____(Up to 5 Points)
    3. The proposal describes the preparation of candidates to take into account socioeconomic issues and the rich variety of cultural learning styles so as to enable effective, appropriate, differential instruction.
      _____(Up to 5 Points)
    4. The proposal describes how the institution will provide sustained, intensive, and high-quality professional development and or teacher support activities that address school/ district needs in order to prepare the candidates to meet students’ educational needs.
      _____(Up to 5 Points)
    5. The proposal describes in detail how the institution plans to provide training for mentors specific to the chosen model of the pilot programs, and how the mentors will be employed to provide effective support to the new candidates.
      _____(Up to 5 Points)
    6. The proposal describes in detail how the institution plans to provide strong academic graduate level content and develop effective, research based pedagogical practices that value equity and diversity by ensuring the ability of educators to produce significant learning gains for students.
      ______(Up to 5 points)
    7. The proposal describes in detail how the institution will effectively prepare candidates to work with English language learners.
      ______(Up to 10 points)
    8. The proposal describes in detail how the institution will effectively prepare candidates to work with students with disabilities.
      ______(Up to 10 Points)

  4. Recruitment (Maximum 3 points)

    Proposal describes the specific strategies and activities that will be used to recruit and select a diverse group of candidates for participation in the project, and lists the specific criteria that must be met by participants in order to be eligible for the program.

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XIII: Regents Priorities Scoring Rubric (Maximum Points 20)

  1. Preparing teachers for hard to staff shortage areas (Up to 10 points)

    The extent to which the proposal will prepare teachers in the specific critical teacher shortage areas of science, mathematics, middle/secondary special education and bilingual education.

  2. Using innovative practices to prepare teachers for high needs schools (Up to 10 points)

    The extent to which innovative approaches are employed to prepare teachers for high needs schools focused on improving student achievement for educationally at-risk students and providing support to help retain the newly prepared teachers in high needs schools.

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XIV: Budget and Budget Narrative Scoring (20 points maximum)

The budget section of the proposal represents 20 points of the overall score and will be awarded points pursuant to a formula. This calculation will be computed by the Contract Administration Unit upon completion of the final narrative scoring of the Regents Priorities by the New York State Board of Regents. The submitted budget will be awarded points pursuant to a formula which awards the highest score of 20 points to the budget that reflects the lowest cost per student. The remaining budgets will be awarded points based on a calculation that computes the relative difference of each proposal against the lowest cost per student budget submitted. The resulting percentage is then applied to the maximum point value of 20 points. Model A Track applicant budgets will be compared to all other Model A Track applicants’ budgets and Model B Track’s to Model B Track’s.

The agency reserves the right to request best and final offers.

The budget and budget narrative must comply with the following:

  1. Complete an FS-10 (Attachment B) that shows all expenses requested from the Graduate Level Clinically Rich Teacher Preparation Pilot Program funds.

  2. Provide a budget narrative that justifies all proposed expenditures and indicates the basis of calculation for each cost. For each item, provide the information in a manner that will allow reviewers to clearly understand the basis of calculation for each proposed expenditure. The budget narrative expenditure descriptions should also include a description of institutional and other source contributions.

    1. Under Code(s) 15 and 16

      Identify each salaried position by the position title, the anticipated salary, and the time contribution. Any other related expenditure information should also be provided.

    2. Under Code 80

      Indicate the actual institutional percentage rate for each category of fringe benefits.

    3. Under Code 40

      For each consultant identified under the Purchased Services category, indicate the per diem or hourly rate. For services and all other items, the unit rate or estimated average rate must also be provided.

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XV: Post Selection Procedures

Applicants who receive a notice of non-award may follow the post selection procedures listed below in the following order:

  1. Debriefing Procedures

    1. All unsuccessful applicants may request a debriefing within five (5) business days of receiving notice of non-award from NYSED. Applicants may request a debriefing letter on the selection process regarding this RFP by submitting an email request to DebriefProc@mail.nysed.gov or a letter to:

      New York State Education Department
      Office of College and University Evaluation
      GLCRTPPP: Debriefing Procedures
      89 Washington Avenue, 5 North
      Albany, New York 12234

    2. A summary of the strengths and weaknesses of the application, as well as recommendations for improvement will be emailed back to the applicant within ten (10) business days.
  2. Protest Procedures

    1. The protest must be in writing and must contain specific factual and/or legal allegations setting forth the basis on which the protesting party challenges the contract award by NYSED.

    2. The protest must be filed within ten (10) business days after receipt of the de-briefing letter. The protest letter must be filed with:

      NYS Education Department
      Contract Administration Unit
      89 Washington Avenue
      Room 505W EB
      Albany, NY 12234

    3. The NYSED Contract Administration Unit (CAU) will convene a review team that will include at least one staff member from each of NYSED’s Office of Counsel, CAU, and the Program Office. The review team will review and consider the merits of the protest and will decide whether the protest is approved or denied. Counsel’s Office will provide the applicant with written notification of the review team’s decision within seven (7) business days of the receipt of the protest. The original protest and decision will be filed with the Office of the State Comptroller (OSC) when the contract procurement record is submitted for approval and CAU will advise OSC that a protest was filed.

    4. The CAU may summarily deny a protest that fails to contain specific factual or legal allegations, or where the protest only raises issues of law that have already been decided by the courts.

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XVI: Project Schedule

  1. Start Date(s) (July 1, 2011)


    1. Planning Grant

      For applicants that will be using the first year (2011–2012) as a planning year, funding will be limited to the maximum allowable in this RFP and may only be used for the following allowable related expenses: Program administration, including: staff salaries and fringe benefits; reimbursement for “release time” for school personnel engaged in program planning, training, and travel for planning-related activities. All required information and forms must be received at least thirty days prior to program implementation.

    2. Implementation Grant

      For applicants that will be implementing the Model A Track and or the Model B Track in the first year (2011-2012) available funding will be as described in Sections XI. B. 1 and 2 of this RFP. All required information and forms must be received at least thirty days prior to program implementation.

  2. Report Due Dates

    Each funded project is responsible for completing and submitting an Interim and Final Report. Reports Forms/requirements will be forwarded to funded projects only.

    1. Interim Program Report (January 21, 2012)

    2. Final Program Report (August 29, 2012)

    3. Final Fiscal Reports (September 30, 2012)

  3. Payment Schedule


    • Non-Profit Institutions:

      Funds will be distributed using the NYSED grant contract payment process. The first payment of 20% will be generated upon the execution of the grant contract. Thereafter, additional payments (up to 90 percent of the award amount) are generated only by the submission of an FS-25: Request for Funds for a Federal or State Project form. An FS-25 should be filed quarterly by institutions awarded $100,000 or less and monthly by institutions awarded more than $100,000, or as the need for additional funds arises. All FS-25's must be submitted directly to the State Education Department Grants Finance Unit at the address listed on the form for payment.

    • For-Profit Institutions:

      Funds will be distributed using the NYSED grant contract process. However, “for-profit” institutions will not be advanced any payment until some work or service has been performed. Thereafter, the applicant can receive interim payments, but only actual expenditures will be reimbursed.

    • All Institutions:

      A final payment for the balance of the award will be made after an FS-10-F: Final Expenditure Report for a State or Federal Project is submitted to the Grants Finance Unit and approved. The FS-10-F is due in the Grants Finance Unit by (TBD).

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XVII: Bidders Conference, Questions and Correspondence

  1. Bidders Conference by Webinar

    The New York State Education Department will host a Bidders Conference by Webinar on December 17, 2010 from 10:00 AM to 12:00 noon. To reserve a spot in the webinar, send an e-mail to: GTBidWebinar@mail.nysed.gov by December 7, 2010.
    Subject: Bidders Webinar Reservation.

    All interested bidders should consider attending this webinar because critical project information will be shared, followed by a question and answer period.

    The recording of the Graduate Level Clinically Rich Teacher Preparation Pilot Program Webinar external link icon is now available.

    In the recording of the Graduate Level Clinically Rich Teacher Preparation Pilot Program Webinar held on December 17th, at approximately 1 hour 34 minutes into the recording of the webinar, there were technical difficulties. This resulted in a 16 minute break in the audio. Unfortunately, during this short period the responses to questions were not recorded. Audio resumes at 1 hour 50 minutes.

  2. Important Dates:

    Information on how to connect to the webinar will be sent to registered participants on December 12, 2010.

    RFP Webinar is scheduled for December 17, 2010. The recording of the Graduate Level Clinically Rich Teacher Preparation Pilot Program Webinar external link icon is now available.

    Proposals must be postmarked by February 1, 2011 or hand delivered no later than 5:00 p.m. on February 1, 2011.

    Applicants will be informed of funding decisions by April 15, 2011.

    Project start date: July 1, 2011

    Planning Period: July 1, 2011

    Submission

    Proposals must be mailed or delivered to: NYS Education Department, Contract Administration Unit, 89 Washington Avenue, Room 505W EB, Albany, NY 12234.

    Institutions must submit one original, three copies, and one electronic copy in MS Word CD format of the application for funding as described in the Narrative Format section of this RFP. The original must be clearly identified with original signature of the CEO or designee.

  3. Correspondence

    Questions and Answers are now posted.

    Questions regarding this request should be identified as either Program or Fiscal.

    Contact Information for Questions

    Program Matters

    Fiscal Matters

    Stanley S. Hansen, Jr. Lynn Caruso
    GradTeachRFP@mail.nysed.gov GradTeachRFP@mail.nysed.gov

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XVIII: Public Relations/Attributions of Funding

In order to ensure the continued support and the commitment of resources to projects, there must be public awareness of the program's positive impact on the lives of project participants and their families, schools, and communities. Positive publicity and community awareness also help to ensure that those who are eligible and who could benefit from participation are informed of the project's existence.

To facilitate public awareness, all funded projects are required to ensure that all public relations materials and activities, such as project brochures and award ceremonies, acknowledge that the project and its activities are supported, in whole or in part, by an award from the New York State Education Department. In addition, when local, statewide, or national media report on the project's success or on honors received by students or staff, New York State Education Department funding must be acknowledged.

In addition, the project director should submit copies of all local, statewide, or national media stories about the project and/or the project participants and staff to the State Education Department at the following address:

New York State Education Department
Office of College and University Evaluation
89 Washington Avenue, 5 North
Albany, New York 12234

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XIX: Assurances for Federal Discretionary Program Funds

The following Assurances and Terms and Conditions are a required component of your application. By signing the certification on the Application Cover Page you are ensuring accountability and compliance with State and federal laws, regulations, and grants management requirements.

Federal Assurances and Certifications, General:

New York State Assurances and Certifications:


Assurances – Non-Construction Programs

Note: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the Education Department Program Contact listed in the Application. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified.

As the duly authorized representative of the applicant, and by signing the Application Cover Page, I certify that the applicant:

  1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non-Federal share of project cost) to ensure proper planning, management, and completion of the project described in this application.
  2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives.
  3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain.
  4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency.
  5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C §§ 4728-4763) relating to prescribed standards for merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F).
  6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C.§§ 6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§ 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§ 290 dd-3 and 290 ee 3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and (j) the requirements of any other nondiscrimination statute(s) which may apply to the application.
  7. Will comply, or has already complied, with the requirements of Titles II and III of the uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases.
  8. Will comply, as applicable, with the provisions of the Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328), which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.
  9. Will comply, as applicable, with the provisions of the Davis-Bacon Act (40 U.S.C. §§ 276a to 276a-7), the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §§874) and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§ 327-333), regarding labor standards for federally assisted construction subagreements.
  10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more.
  11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.); (f) conformity of Federal actions to State (Clear Air) Implementation Plans under Section 176(c) of the Clear Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93-523); and (h) protection of endangered species under the Endangered Species Act of 1973, as amended, (P.L. 93-205).
  12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§1721 et seq.) related to protecting components or potential components of the national wild and scenic rivers system.
  13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. §470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §§469a-1 et seq.).
  14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance.
  15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. §§2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance.
  16. Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. §§4801 et seq.), which prohibits the use of lead-based paint in construction or rehabilitation of residence structures.
  17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A-133, Audits of States, Local Governments, and Non-Profit Organizations.
  18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and policies governing this program.

Standard Form 424B (Rev. 7-97), Prescribed by OMB Circular A-102, Authorized for Local Reproduction, as amended by New York State Education Department

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Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters

Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature of the Application Cover Page provides for compliance with certification requirements under 34 CFR Part 82, "New Restrictions on Lobbying," and 34 CFR Part 85, "Government-wide Debarment and Suspension (Nonprocurement)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Education determines to award the covered transaction, grant, or cooperative agreement.

  1. Lobbying

    As required by Section 1352, Title 31 of the U.S. Code, and implemented at 34 CFR Part 82, for persons entering into a grant or cooperative agreement over $100,000, as defined at 34 CFR Part 82, Sections 82.105 and 82.110, the applicant certifies that:

    1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement;
    2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; and
    3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all subrecipients shall certify and disclose accordingly.
  2. Debarment, Suspension, and Other Responsibility Matters

    As required by Executive Order 12549, Debarment and Suspension, and implemented at 34 CFR Part 85, for prospective participants in primary covered transactions, as defined at 34 CFR Part 85, Sections 85.105 and 85.110--

    1. The applicant certifies that it and its principals:
      1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency;
      2. Have not within a three-year period preceding this application been convicted of or had a civil judgement rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
      3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (2)(b) of this certification; and
      4. Have not within a three-year period preceding this application had one or more public transaction (Federal, State, or local) terminated for cause or default; and
    2. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application.

ED 80-0013, as amended by the New York State Education Department

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Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion – Lower Tier Covered Transactions

This certification is required by the Department of Education regulations implementing Executive Order 12549, Debarment and Suspension, 34 CFR Part 85, for all lower tier transactions meeting the threshold and tier requirements stated at Section 85.110.

Instructions for Certification

  1. By signing the Application Cover Page, the prospective lower tier participant is providing the certification set out below.
  2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.
  3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.
  4. The terms “covered transaction,” “debarred,” “suspended,” “ineligible,” “lower tier covered transaction,” “participant,” “ person,” “primary covered transaction,” “ principal,” “proposal,” and “voluntarily excluded,” as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations.
  5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.
  6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled “Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion-Lower Tier Covered Transactions,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions.
  7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the Nonprocurement List.
  8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
  9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

Certification

  1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.
  2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

ED 80-0014, as amended by the New York State Education Department

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General Education Provisions Act Assurances

These assurances are required by the General Education Provisions Act for certain programs funded by the U.S. Department of Education. These assurances are not applicable to certain programs, such as the No Child Left Behind Act. If you have any questions, please contact NYSED.

As the authorized representative of the applicant, by signing the Application Cover Page, I certify that:

  1. that the local educational agency will administer each program covered by the application in accordance with all applicable statutes, regulations, program plans, and applications;
  2. that the control of funds provided to the local educational agency under each program, and title to property acquired with those funds, will be in a public agency and that a public agency will administer those funds and property;
  3. that the local educational agency will use fiscal control and fund accounting procedures that will ensure proper disbursement of, and accounting for, Federal funds paid to that agency under each program;
  4. that the local educational agency will make reports to the State agency or board and to the Secretary as may reasonably be necessary to enable the State agency or board and the Secretary to perform their duties and that the local educational agency will maintain such records, including the records required under section 1232f of this title, and provide access to those records, as the State agency or board or the Secretary deem necessary to perform their duties;
  5. that the local educational agency will provide reasonable opportunities for the participation by teachers, parents, and other interested agencies, organizations, and individuals in the planning for and operation of each program;
  6. that any application, evaluation, periodic program plan or report relating to each program will be made readily available to parents and other members of the general public;
  7. that in the case of any project involving construction –
    1. the project is not inconsistent with overall State plans for the construction of school facilities, and
    2. in developing plans for construction, due consideration will be given to excellence of architecture and design and to compliance with standards prescribed by the Secretary under section 794 of title 29 in order to ensure that facilities constructed with the use of Federal funds are accessible to and usable by individuals with disabilities;
  8. that the local educational agency has adopted effective procedures for acquiring and disseminating to teachers and administrators participating in each program significant information from educational research, demonstrations, and similar projects, and for adopting, where appropriate, promising educational practices developed through such projects; and
  9. that none of the funds expended under any applicable program will be used to acquire equipment (including computer software) in any instance in which such acquisition results in a direct financial benefit to any organization representing the interests of the purchasing entity or its employees or any affiliate of such an organization.

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Required for Federal and State Discretionary Grant Programs:
Appendix A – Standard Clause for all New York State Contracts

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Appendix A-1 G


General

  1. In the event that the Contractor shall receive, from any source whatsoever, sums the payment of which is in consideration for the same costs and services provided to the State, the monetary obligation of the State hereunder shall be reduced by an equivalent amount provided, however, that nothing contained herein shall require such reimbursement where additional similar services are provided and no duplicative payments are received.
  2. This agreement is subject to applicable Federal and State Laws and regulations and the policies and procedures stipulated in the NYS Education Department Fiscal Guidelines found at http://www.oms.nysed.gov/cafe/.
  3. For each individual for whom costs are claimed under this agreement, the contractor warrants that the individual has been classified as an employee or as an independent contractor in accordance with 2 NYCRR 315 and all applicable laws including, but not limited to, the Internal Revenue Code, the New York Retirement and Social Security Law, the New York Education Law, the New York Labor Law, and the New York Tax Law. Furthermore, the contractor warrants that all project funds allocated to the proposed budget for Employee Benefits, represent costs for employees of the contractor only and that such funds will not be expended on any individual classified as an independent contractor.
  4. Variations in each budget category in Appendix B which exceed ten percent (10%) of such category must receive the approval of the Commissioner of Education and the Office of the State Comptroller.
  5. Funds provided by this contract may not be used to pay any expenses of the State Education Department or any of its employees.

Terminations

  1. The State may terminate this Agreement without cause by thirty (30) days prior written notice. In the event of such termination, the parties will adjust the accounts due and the Contractor will undertake no additional expenditures not already required. Upon any such termination, the parties shall endeavor in an orderly manner to wind down activities hereunder.

Safeguards for Services and Confidentiality

  1. Any copyrightable work produced pursuant to said agreement shall be the sole and exclusive property of the New York State Education Department. The material prepared under the terms of this agreement by the Contractor shall be prepared by the Contractor in a form so that it will be ready for copyright in the name of the New York State Education Department. Should the Contractor use the services of consultants or other organizations or individuals who are not regular employees of the Contractor, the Contractor and such organization or individual shall, prior to the performance of any work pursuant to this agreement, enter into a written agreement, duly executed, which shall set forth the services to be provided by such organization or individual and the consideration therefore. Such agreement shall provide that any copyrightable work produced pursuant to said agreement shall be the sole and exclusive property of the New York State Education Department and that such work shall be prepared in a form ready for copyright by the New York State Education Department. A copy of such agreement shall be provided to the State.
  2. All reports of research, studies, publications, workshops, announcements, and other activities funded as a result of this proposal will acknowledge the support provided by the State of New York.
  3. This agreement cannot be modified, amended, or otherwise changed except by a written agreement signed by all parties to this contract.
  4. No failure to assert any rights or remedies available to the State under this agreement shall be considered a waiver of such right or remedy or any other right or remedy unless such waiver is contained in a writing signed by the party alleged to have waived its right or remedy.
  5. Expenses for travel, lodging, and subsistence shall be reimbursed in accordance with the policies stipulated in the aforementioned Fiscal guidelines.
  6. No fees shall be charged by the Contractor for training provided under this agreement.
  7. Nothing herein shall require the State to adopt the curriculum developed pursuant to this agreement.
  8. All inquiries, requests, and notifications regarding this agreement shall be directed to the Program Contact or Fiscal Contact shown on the Grant Award included as part of this agreement.
  9. This agreement, including all appendices, is, upon signature of the parties and the approval of the Attorney General and the State Comptroller, a legally enforceable contract. Therefore, a signature on behalf of the Contractor will bind the Contractor to all the terms and conditions stated therein.
  10. The parties to this agreement intend the foregoing writing to be the final, complete, and exclusive expression of all the terms of their agreement.

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Appendix A-2
American Recovery and Reinvestment Act of 2009 (ARRA)

Additional Contract Record Keeping Requirements

This RFP, is funded, in whole or in part, by the American Recovery and Reinvestment Act of 2009 (ARRA). The United States Office of Management and Budget (OMB) has released, “Implementing Guidance for Reports on Use of Funds Pursuant to the American Recovery and Reinvestment Act of 2009.” (M-09-21) This guidance provides detailed information on reporting requirements included in Section 1512 of the Recovery Act.

Recipient vendors receiving ARRA funding will be required to submit quarterly information which will include at a minimum the following information:

  • Vendor name and zip code of Vendor headquarters;
  • Expenditures (per quarter and cumulative);
  • Expenditure description; and
  • Estimates on jobs created or retained via the expenditure of these funds by the Vendor.

Additional data may be required from vendors as a result of guidance issued by OMB.

Vendors will be required to submit the ARRA data in a form and format to be determined by the New York State Education Department (NYSED). NYSED anticipates that the reporting information will be provided to Vendors no later than August 30, 2009. There will be no additional compensation for this reporting activity and it is anticipated that the Quarterly Reporting forms will be required in both paper and electronic formats.

An employee of any non-federal employer receiving ARRA funds may not be discharged, demoted, otherwise discriminated against as a reprisal for disclosing to law enforcement and other officials information that the employee reasonably believes is evidence of:

  • Gross mismanagement;
  • Gross waste of covered funds;
  • A danger to public health and safety;
  • An abuse of authority; or
  • A violation of law.

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Attachments


Attachment A: Proposal Cover Page - Revised January 11, 2011

Attachment B: FS-10: Proposed Budget for a Federal or State Project

Update - January 11, 2011: The Budget Summary Form below should be completed in addition to the Budget Summary and FS-10 in Attachment B.

Attachment C: New Payee Information Form - Updated January 19, 2011

Attachment D: Procurement and Disbursement Guidelines external link icon - Updated January 19, 2011


Attachment E: Statement of Assurances

Attachment F: Chart of Available Funds by Region

Attachment G: RFP Submission Check List


Appendix I: Definitions

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Last Updated: July 26, 2011