Safety Equipment Funding for Nonpublic Schools
Guidance for 2014-2015 will be posted as soon as it becomes available.
In the 2013-14 Enacted Budget, the Governor and Legislature appropriated $4.5 million in support for purchases of safety equipment by nonpublic schools. The links below contain information for nonpublic schools that wish to use the fund to purchase safety equipment for their buildings. They contain guidelines for the program, a list of approved expenditures and a list of allocation amounts for each school. (This list is sorted by county, then by BEDS code)
We intend for this to be a streamlined reimbursement process. Please be aware that reimbursement will depend on your submission of clearly itemized bills showing costs for purchase and installation of items on the approved list of projects. Please be sure to work with your vendor to ensure that approved expenditures are clearly visible on your receipts.
Webinar: We are happy to announce that NYSED's Offices of Nonpublic Schools and Facilities Planning will co-host a webinar to discuss the reimbursement process for this year's Nonpublic School Safety Grant Program. It was held at 3 pm on Tuesday, February 18th.
In addition, the Office of Nonpublic Schools will continue to work with individual schools to ensure that they receive the entire amount of reimbursement for which they are eligible.
Please call the NYSED Office of Educational Management Services, 518 474-6541, if you have any questions.
** School leaders should be aware that authorization to use these funds will expire on September 15, 2014. Each school’s allocation must be spent by that date. Spending that occurred after April 1, 2013 and through September 15, 2014 is eligible for reimbursement. Forms and receipts must be submitted by September 30, 2014 for reimbursement.**
- Nonpublic School Safety Projects Eligible for State Support (15KB)
- Guidelines for SAFE Act Funds for Nonpublic Schools (16KB)
- Final SAFE Act Allocation Amounts (276KB)
- New York State Nonpublic School Application Reimbursement for School Safety Equipment Form (31KB)
- List of OSC Vendor IDs (230KB). In order to claim reimbursement for Mandated Services Nonpublic schools are required to have a Vendor record established in the Statewide Financial System and obtain an OSC Vendor ID number.
We have several pieces of news for you regarding the Nonpublic School Safety Grants.
New Dates: The first is that we have been able to extend the deadline for the grants. We hope this will assist you in your efforts to plan projects. The last date for payment for your project is now September 15. The deadline for submitting the receipt and the attached form, which will also be posted to our website, will be September 30.
The reimbursement form is linked here:
Filing for Reimbursement:
Receipts and forms can be sent to this address:
New York State Education Department
Office of Grants Management
89 Washington Avenue
Room 481 EBA
Albany, New York 12234
State Contract: We are pleased to confirm that Section 109-a of the General Municipal Law permits nonprofit nonpublic schools (see text below) to participate in the State Office of General Services (OGS) Contract, which may result in lower costs for purchase and installation of eligible safety equipment for your school. Since the State Contract is contains a broader list of equipment than the eligible list for this program, school officials should confirm that the equipment appears on the NYSED list of eligible equipment for this program. The Purchasing Division of OGS tells us the following:
In order for your nonprofit school to purchase off of NYS contract you will need a Customer ID number. If your school has purchased off of NYS contract in the past then then the school will have a Customer ID number as it does not expire. Once have the information from the contract that you need, you would contact the contractor with your needs and speak with them regarding invoicing and payments unless it is specified in the contract. The contractor will ask you the Customer ID number and you will provide it to them and be all set. In the event you need a Customer ID number below I have attached the application, please allow a 2 week time frame to obtain a Customer ID number. Also I have attached the contracts that you would need (external links).
http://ogs.ny.gov/purchase/spg/pdfdocs/EligibilityApplicationForm.doc - Application for Eligibility to use Centralized State Contracts
http://www.ogs.ny.gov/purchase/snt/awardnotes/7720120191can.HTM - Security Systems and Solutions
General Municipal Law
§ 109-a. Purchases through the office of general services by certain
public associations. The New York State Association of Counties, the
Association of Towns of the State of New York, the New York State Town
Clerk's Association, Inc., the New York State Conference of Mayors and
Other Municipal Officials, the New York State School Boards Association,
Inc., the New York Planning Federation and the Association of Fire
Districts of the State of New York, the New York State Association of
School Business Officials, the New York state council of school
superintendents, any nonpublic elementary and/or secondary school of the
state of New York, which provides the instruction required by section
thirty-two hundred four and article seventeen of the education law, and
which is chartered by, registered with or subject to examination and
inspection by the department of education and which is a not for profit
institution and any public library, association library, library system,
cooperative library system, the New York Library Association, and the
New York State Association of Library Boards or any other library except
those which are operated by for profit entities, may make purchases
through the office of general services subject to such rules as may be
promulgated pursuant to section one hundred sixty-three of the state
finance law and subdivision eight-a of section one hundred three of this
article which may establish limitations with respect to commodities and
impose such other appropriate conditions upon purchasing as deemed
necessary by the commissioner of general services in order to protect
the state's own purchasing interests; and that such association, school,
library, library system or cooperative library system shall accept sole
responsibility for any payment due the vendor. Boards of education may
permit such nonpublic schools to make purchases pursuant to this section
through the school district in which the nonpublic school is located,
provided that any administrative costs incurred by the school district
will be paid by the nonpublic school.