Pupil Transportation

Contracts/Business

Rules Book Image 8 NYCRR 156 – Commissioner Regulations for Pupil Transportation Contracts

  • 156.1 Applications, contracts, and other information to be filed
    • Note: Where the contract covers a multi-year period (2-5 years) the voters must approve a separate proposition or a specific line item in the school budget. The budget must also include a footnote to the line item which indicates the total number of years and cost of the multi-year contract. The full term of a multi-year contract must be included in a single contract form. For example, where a contract covers a 5-year term, the ending date will be June 30 of the fifth school year.
  • 156.5 Annual Extensions of Contracts

    Two Types of Extensions:

    • Annual Extensions = year-to-year renewal of a competatively bid contract
    • Multi-Year Extensions = 2-5 year term contract/ extension that requires voter prior approval
  • 156.11 Appropriate Costs

Percent Sign Image CPI % - Contract Extension Increase

Contract Document ImageContract Information

  • 3 Ways to Award a Contract:
  • 3 Types of Bids:
  • 10 Kinds of Contracts: School Year, Summer, School Year Extension, Summer Extension, Partial, Emergency, Maintenance (Only), Operations and Maintenance, Parent, Intermunicipal
  • Areas of Service: Home to School, Special Needs, Non-Public/Charter School, Sports, Field Trips, McKinney Vento (Homeless), Foster Care
Common Reasons for Contract Disapproval PDF Icon

Recommendations for Contract Submittal PDF Icon

Forms ImageForms

Assignment of Contract Form PDF file icon

Cost Justification Form

School Bus School Year Contracts  (September - June)

  1. Form TC – Transportation Contract – School Year PDF file icon
  2. Form CE – Contract Extension – School Year PDF file icon

Summer Sun Image Summer Contracts  (July & August)

  1. Form TCS – Transportation Contract – Summer PDF file icon
  2. Form CES – Contract Extension – Summer PDF file icon

Checklist Image Requests for Proposal (RFP)

 

School Bus Image School Bus Purchase (SAMS BP System)

Leasing School Buses

 

Dollar Sign Ideas Guides for Transportation Aid

Equipment Repair & Replacement

Computerized Routing Application, Computers, Two-Way Radios

Consultant Services

Last Updated: June 12, 2018