Special Education Data Collection System of SEDCAR
(Strategic Evaluation Data Collection, Analysis & Reporting)
2008-09 School Year Data
Table of Contents
Data Submission Schedule
PD Data System
References
Communications from VESID
Technical Assistance and Contact Information
Data Submission Schedules
Schedule for school districts to report data on State Performance Plan Indicators: 7, 8, 11, 12, 13 and 14
Schedule of resubmission of data for State Performance Plan Indicators: 8, 11, 12 and 13
PD Data System
This link is available for all schools, districts and agencies to:
- Read VESID general messages
- Update your contact person information
- Submit PD 6 (Personnel Form) and PD 8 (Suspension Data) data
- Verify and certify data submitted through the Student Information Repository System (SIRS) (verification reports)
- Review included and excluded student reports of data from SIRS
- Submit or revise data for Self Review Monitoring Protocols directly into
the PD Data System:
- Indicator 4A: Suspension Rate for Students with Disabilities
- Indicator 4B: Suspension Rate for Students with Disabilities by Race and Ethnicity
- Indicator 9: Identification of Racial and Ethnic Groups for Special Education and Related Services
- Indicator 10A: Representation of Students with Disabilities by Classification and Placement
- Indicator 10B: Representation of Students with Disabilities by Placement
- Indicator 13: Secondary Transition IEP Review for Students with Disabilities
- View current and historical data
- View your compliance notifications for Indicators:
Reporting Through the PD Data System
The only data that can be reported directly into the PD Data System are the PD 6 (Personnel Form) and PD 8 (Suspension Data).
The PD report forms that are due during the 2008-09 school year are available at this site. The due dates are identified next to each form. The cover memo accompanying each PD form includes a summary of changes compared to the previous year’s form.
Please note, the State Education Department will not be mailing these forms. The forms may be printed from this site. The Word and PDF versions of the forms are best suited for printing. The data for these forms (PD-6 and PD-8) must be submitted electronically through the PD web-based data entry system at: http://pd.nysed.gov or through the File Transfer Protocol (FTP) process. Paper copies of these reports will not be accepted.
Type of School | Required Submissions | Due Date | Printable Forms | ||
---|---|---|---|---|---|
Public, BOCES, Article 81, Charter Schools, Special Act, Approved Private Schools, Out of State, State Agencies, State Supported, State Operated | PD 6: Personnel Form | 02/02/09 | PD 6 Word | PD 6 PDF | PD 6 HTML |
Public*, BOCES, Article 81, Approved Private, Out of State, State Supported | SEDCAR 1: Request for IDEA Sub Allocation | Due to School Districts 03/03/09 | SEDCAR 1 Word | SEDCAR 1 PDF | SEDCAR 1 HTML |
Approved Private (Article 81) | SEDCAR 2: Request for IDEA Sub Allocation for Students Receiving Services Pursuant to Article 81 Only | Due to SED and School Districts 03/03/09 | SEDCAR 2 Word | SEDCAR 2 PDF | SEDCAR 2 HTML |
Public, Charter Schools, Special Act, Article 81, State Agencies, State Operated | PD 8: Suspension Data | 07/01/09 to 08/07/09 | PD 8 Word | PD 8 PDF | PD 8 HTML |
* Only approved preschool programs which enroll children from other school districts.
ARCHIVED 2007-08 SCHOOL YEAR PD REPORTS - Archived PD forms that were due during the 2007-08 school year.
Type of School | Required Submissions | Due Date | Printable Forms | ||
---|---|---|---|---|---|
Public | SPP Indicator 4A and 4B: School District Self-Review Monitoring Protocol - Suspension of Students with Disabilities | 10/15/09 | SR 4 Word | SR 4 PDF | SR 4 HTML |
Public | SPP Indicator 9: School District Self-Review Monitoring Protocol - Disproportionate Identification of Racial and Ethnic Groups in Special Education and Related Services | 10/15/09 | SR 9 Word | SR 9 PDF | SR 9 HTML |
Public | SPP Indicator 10A and 10B: School District Self-Review Monitoring Protocol - Disproportionate Representation of Students with Disabilities by Classification and Placement | 10/15/09 | SR 10 Word | SR 10 PDF | SR 10 HTML |
Public | SPP Indicator 13: School District Self-Review Monitoring Protocol - Secondary Transition IEP Review of Students with Disabilities | 08/31/09 | SR 13 Word | SR 13 PDF | SR 13 HTML |
Data Submitted Through SIRS
Special Education Snapshot Data as of October 1, 2008
End of Year Reasons for Ending Enrollment, Disability & Postgraduate Plans - VR10
Type of School | Required Submissions | Due Date | Sample Templates | ||
---|---|---|---|---|---|
Public, Charter, Special Act, Article 81, State Agency, State Operated | VR 10: District Report of School Age Students Exiting Special Education | 06/01/09 to 08/05/09 | VR 10 Word | VR 10 PDF | VR 10 HTML |
End of Year Data on Preschool Services, Preschool Outcomes & Special Education Events
Type of School | Required Submissions | Due Date** | Sample Templates | ||
---|---|---|---|---|---|
Public* (SPP Indicator 11) | VR 11: Notification to School District of Compliance Rate on SPP #11 | 06/01/09 to 11/04/09 | VR 11 Word | VR 11 PDF | VR 11 HTML |
Public* (SPP Indicator 12) | VR 12: Notification to School District of Compliance Rate on SPP #12 | 06/01/09 to 11/04/09 | VR 12 Word | VR 12 PDF | VR 12 HTML |
Public | VR 13: Preschool Children Provided Programs and Services during 2008-09 School Year | 06/01/09 to 11/04/09 | VR 13 Word | VR 13 PDF | VR 13 HTML |
Public | VR 14: District Report of Parentally Placed Students in Nonpublic School Who Were Evaluated | 06/01/09 to 11/04/09 | VR 14 Word | VR 14 PDF | VR 14 HTML |
Public* (SPP Indicator 7) | VR 15: Preschool Outcomes Report | 06/01/09 to 11/04/09 | VR 15 Word | VR 15 PDF | VR 15 HTML |
* Only public school districts that are required
to submit on SPP Indicators. See Indicator
Schedule and Resubmission
Schedule to
see what is required for your district.
** Enrollment, demographic and disability program service records
for all students who will be included in these reports must be
sent to the Level 2 data warehouse by July 31, 2009.
Communication from VESID Related to Special Education Data Collection
Data Reporting Deadlines from Alan Ray (July 27, 2009)
July 31, 2009 Deadline for the Verification of 2008-09 Accountability and Other Data (May 10, 2009)
Special Education Data Required for the 2008-2009 School Year (October 17, 2009)
Information regarding change in special education snapshot date from December 1 to October 1 beginning in 2008-09 (September 18, 2008)
Change in Remaining Due Dates for the 2007-08 School Year and for the 2008-09 School Year (September 4, 2008)
Notice of Change in Reporting End of Year Data for Charter Schools (July 29, 2008)
Remaining Due Dates for the 2007-08 School Year and for the 2008-09 School Year (July 25, 2008)
References
Information related to reporting Special Education data
through the Student Information Repository System (SIRS) is available at: https://www.p12.nysed.gov/irs/sirs/
2008-09 SIRS Manual (PDF | Word)
Inni Barone Special Education Data Collection Training Presentation for
2008-09:
HTML | PowerPoint | PDF
Building of Enrollment/location BEDS codes for SIRS submissions of Approved Private Schools for Students with Disabilities, Special Act School Districts, State Supported Schools (Under Section 4201), State Operated Schools, Out of State Schools with Emergency Interim Placements, Counties that Provide Preschool Special Education Services, and State Agencies that Provide Educational Services list: https://www.emsc.nysed.gov/sedcar/locationcodes.html
All BEDS codes accepted in SIRS: https://www.p12.nysed.gov/irs/sirs/documentation/location-codes.html
SED Codes by LEA Type:
Public School Districts
BOCES
Charter Schools
Special Act School Districts
Approved Private Schools for Students with Disabilities (Article 81)
Approved Private Schools for Students with Disabilities (No Article 81)
Approved Private Out-of-State Schools
Selected State Agencies
State-Supported (Section 4201) Schools
State-Operated School
Technical Assistance and Contact Information
Contact SEDCAR at (518) 474-7965 or email: datasupport@nysed.gov for:
- User ID and password to access the PD Data System
- Questions related to special education data collection requirements
For information on how to submit data through SIRS, please contact your Regional Information Center (RIC)
For information on implementation of special education programs, please contact SEQA at: https://www.p12.nysed.gov/specialed/contactseqa.htm
For information on policy, laws and regulations related to special education, please contact the policy unit at (518) 473-2878 or email: https://www.p12.nysed.gov/specialed/policy/home.html
For information regarding state assessments data and submission of data through SIRS not related to special education, please contact Information and Reporting Services at (518) 474-7965 or email: datasupport@nysed.gov