IRS

Information and Reporting Services

Special Education Data Collection System of SEDCAR
(Special Education Data Collection, Analysis & Reporting)
2012-13 School Year Data


Table of Contents


Data Submission Schedule
PD Data System

References
Technical Assistance and Contact Information


Data Submission Schedules



PD Data System


http://pd.nysed.gov/

  • Please click here for PD Data System frequently asked questions
  • The PD Data System has undergone a major redesign. Please click here (Word Document 1,305 kb) for a walkthrough of the new system and to learn about the new enhancements.

IRS Special Education assigns User IDs and passwords to one special education contact person and one district data coordinator (DDC) in each school district and other entities required to report data through the SIRS. These User IDs and passwords are used to view, verify, and certify data included in the Special Education Verification Reports. Only designated contacts can verify/certify the data in these reports. New contacts who require a User ID and password must contact IRS Special Education at dataquest@mail.nysed.gov or (518) 486-4678.

Reporting Through the PD Data System

The only data that can be reported directly into the PD Data System are the PD 6 (Personnel Form) and PD 8 (Suspension Data).

Please note, the State Education Department will not be mailing these forms. The forms may be printed from this site. The Word and PDF versions of the forms are best suited for printing. The data for these forms (PD-6 and PD-8) must be submitted electronically through the PD web-based data entry system at: http://pd.nysed.gov or through the File Transfer Protocol (FTP) process. Paper copies of these reports will not be accepted.



The table below describes the type of schools required to submit data, the required submissions, due dates and the forms. Click here (Word Document 61 kb) for a printer Friendly version of all due dates.
Type of School Required Submissions Due Date Printable Forms
Public, BOCES, Article 81, Charter Schools, Special Act, Approved Private Schools, Out of State, State Agencies, State Supported, State Operated PD 6: Personnel Form 02/01/13 PD 6
Word
Word Document
PD 6
PDF
PDF
PD 6
HTML
Public*, Article 81, Approved Private, Out of State, State Supported SEDCAR 1: Request for IDEA Sub Allocation Due to School Districts
11/26/12
SEDCAR 1
Word
Word Document
SEDCAR
1 PDF
PDF
SEDCAR 1
HTML
Approved Private (Article 81) SEDCAR 2: Request for IDEA Sub Allocation for Students Receiving Services Pursuant to Article 81 Only Due to SED and School District
11/26/12
SEDCAR 2
Word
Word Document
SEDCAR
2 PDF
PDF
SEDCAR 2
HTML
Public, Charter Schools, Special Act, Article 81, State Agencies, State Operated PD 8: Suspension Data 08/09/12 PD 8
Word
Word Document
PD 8
PDF
PDF
PD 8
HTML

* Only approved preschool programs which enroll children from other school districts.

ARCHIVED 2011-12 SCHOOL YEAR PD REPORTS - Archived PD forms that were due during the 2011-12 school year.

The table below is for public schools required to submit a self review checklist for
SPP indicators 4A, 4B, 9, 10A, 10B and 13
Required Submissions Due Date Printable Forms
SPP Indicator 4A and 4B: School District Self-Review Monitoring Protocol - Suspension of Students with Disabilities 05/31/13 SR 4
Word
Word Document
SR 4
PDF
PDF
SR 4
HTML
SPP Indicator 9: School District Self-Review Monitoring Protocol - Disproportionate Identification of Racial and Ethnic Groups in
Special Education and Related Services
10/15/13 SR 9
Word
Word Document
SR 9
PDF
PDF
SR 9
HTML
SPP Indicator 10A and 10B: School District Self-Review Monitoring Protocol - Disproportionate Representation of Students with Disabilities by Classification and Placement 10/15/13 SR 10
Word
Word Document
SR 10
PDF
PDF
SR 10
HTML
SPP Indicator 13: School District Self-Review Monitoring Protocol - Secondary Transition IEP Review of Students with Disabilities 08/30/13 SR 13
Word
Word Document
SR 13
PDF
PDF
SR 13
HTML

Data Submitted Through SIRS


To view/certify the Special Education Verification Reports you must:

  • Click on 2012–13 school year on the menu bar.
  • Select “October Verification Reports” or “End of the Year Verification Reports”or click on the individual report through the dashboard.
  • Review each report and read the heading above each report that describes the criteria for students to be included in the report.
  • Review the list of included students and the list of excluded students for the corresponding verification report to determine if all eligible students are included and the information submitted for included and excluded students is complete and accurate.
  • If changes are needed, revise your student management systems and work with a representative of your RIC or large city school district to make corrections in Level 1 data warehouse within the verification time period (prior to certification due date). RICs and large city school districts may establish their own deadlines so that they can transmit the data to Level 2 by the verification deadline.
  • The certification buttons are on the top right of each verification report. The accurate certification button option is availbale from the date of the first refresh for districts to be able to certify their data as complete and accurate early.

Special Education Snapshot Data as of October 3, 2012

Verification Period is from October 15, 2012 through January 14, 2013
Schedule of Data Availability/ Refreshes
Click here (Word Document 61 kb) for a printer Friendly version of all due dates.
Type of School Required Submissions Due Date Sample Templates
Public, Special Act, Article 81, State Agencies, State Operated VR 1: Preschool Child Count Report by Race/Ethnicity 10/15/12 to 01/14/13 VR 1
Word
Word Document
VR 1
PDF
PDF
VR 1
HTML
Public, Special Act, Article 81, State Agencies, State Operated VR 2: School Age Child Count by Age and Disability 10/15/12 to 01/14/13 VR 2
Word
Word Document
VR 2
PDF
PDF
VR 2
HTML
Public, Special Act, Article 81, State Agencies, State Operated VR 3: School Age Students by Disability and Race/Ethnicity 10/15/12 to 01/14/13 VR 3
Word
Word Document
VR 3
PDF
PDF
VR 3
HTML
Public, Special Act, Article 81, State Agencies, State Operated VR 4: Preschool LRE Setting Report 10/15/12 to 01/14/13 VR 4
Word
Word Document
VR 4
PDF
PDF
VR 4
HTML
Public, Special Act, Article 81, State Agencies, State Operated VR 5: School Age LRE Setting Report 10/15/12 to 01/14/13 VR 5
Word
Word Document
VR 5
PDF
PDF
VR 5
HTML
Public, Special Act, Article 81, State Agencies, State Operated VR 6: District Report of Preschool Students by Primary Service Provider 10/15/12 to 01/14/13 VR 6
Word
Word Document
VR 6
PDF
PDF
VR 6
HTML
Public, BOCES, Charter, Special Act, Article 81, Approved Private, State Supported VR 7: Provider Report of Preschool Students VR 7
Word
Word Document
VR 7
PDF
PDF
VR 7
HTML
Public, Special Act, Article 81, State Agencies, State Operated VR 8: District Report of School Age Students by Building Where Enrolled 10/15/12 to 01/14/13 VR 8
Word
Word Document
VR 8
PDF
PDF
VR 8
HTML
Public, BOCES, Charter, Special Act, Article 81, Approved Private, State Supported VR 9: Provider Report of School Age Students  VR 9
Word
Word Document
VR 9
PDF
PDF
VR 9
HTML

End of Year Reports

Verification Period is from June 3, 2013 through August 26, 2013
Schedule of Data Availability/ Refreshes
Click here (Word Document 61 kb) for a printer Friendly version of all due dates.
Type of School Required Submissions Due Date Sample Templates
Public, Charter, Special Act, Article 81, State Agency, State Operated VR 10: District Report of School Age Students Exiting Special Education 06/03/13 to 08/26/13 VR 10
Word
Word Document
VR 10
PDF
PDF
VR 10 HTML
Public VR 13: Preschool Children Provided Programs and Services during 2012-13 School Year 06/03/12 to 08/26/13 VR 13
Word
Word Document
VR 13
PDF
PDF
VR 13 HTML
Public* (SPP Indicator 7) VR 15: Preschool Outcomes Report 06/03/13 to 08/26/13 VR 15
Word
Word Document
VR 15
PDF
PDF
VR 15 HTML
List of districts required to submit VR 16: Students Receiving Coordinated Early Intervening Services* 06/03/13 to 08/26/13 VR 16
Word
Word Document
VR 16
PDF
PDF
VR 16 HTML

*For school districts that used up to 15% of IDEA federal funds to provide CEIS during the 2010-11 or 2011-12 or 2012-2013 school years.

Other End of Year Reports

Verification Period is from June 3, 2013 through September 30, 2013
Schedule of Data Availability/ Refreshes
Click here (Word Document 61 kb) for a printer Friendly version of all due dates.
Type of School Required Submissions Due Date Sample Templates
Public* (SPP Indicator 11) VR 11: Notification to School District of Compliance Rate on SPP #11 06/03/12 to 09/30/13 VR 11
Word
Word Document
VR 11
PDF
PDF
VR 11 HTML
Public* (SPP Indicator 12) VR 12: Notification to School District of Compliance Rate on SPP #12 06/03/13 to 09/30/13 VR 12
Word
Word Document
VR 12
PDF
PDF
VR 12 HTML
Public VR 14: District Report of Parentally Placed Students in Nonpublic School Who Were Evaluated 06/03/12 to 09/30/13 VR 14
Word
Word Document
VR 14
PDF
PDF
VR 14 HTML

* Only public school districts that are required to submit on SPP Indicators.  See Indicator Schedule and Resubmission Schedule to see what is required for your district.


References



Technical Assistance and Contact Information


Last Updated: November 25, 2013