IRS

Information and Reporting Services

Special Education Data Collection System of SEDCAR
(Strategic Evaluation Data Collection, Analysis & Reporting)
2009-10 School Year Data


Table of Contents


Data Submission Schedule
PD Data System

References
Communications from VESID
Technical Assistance and Contact Information


Data Submission Schedules



PD Data System


http://pd.nysed.gov/

This link is available for all schools, districts and agencies to:

Reporting Through the PD Data System

The only data that can be reported directly into the PD Data System are the PD 6 (Personnel Form) and PD 8 (Suspension Data).

The PD report forms that are due during the 2009-10 school year are available at this site. The due dates are identified next to each form. The cover memo accompanying each PD form includes a summary of changes compared to the previous year’s form.

Please note, the State Education Department will not be mailing these forms. The forms may be printed from this site. The Word and PDF versions of the forms are best suited for printing. The data for these forms (PD-6 and PD-8) must be submitted electronically through the PD web-based data entry system at: http://pd.nysed.gov or through the File Transfer Protocol (FTP) process. Paper copies of these reports will not be accepted.



The table below describes the type of schools required to submit data, the required submissions, due dates and the forms. Click here (Word Document 54 kb) for a printer Friendly version of all due dates.
Type of School Required Submissions Due Date Printable Forms
Public, BOCES, Article 81, Charter Schools, Special Act, Approved Private Schools, Out of State, State Agencies, State Supported, State Operated PD 6: Personnel Form 10/07/09 to 02/01/10 PD 6 Word PD 6 PDF PD 6 HTML
Public*, BOCES, Article 81, Approved Private, Out of State, State Supported SEDCAR 1: Request for IDEA Sub Allocation Due to School Districts
11/27/09
SEDCAR 1 Word SEDCAR 1 PDF SEDCAR 1 HTML
Approved Private (Article 81) SEDCAR 2: Request for IDEA Sub Allocation for Students Receiving Services Pursuant to Article 81 Only Due to SED and School District
11/27/09
SEDCAR 2 Word SEDCAR 2 PDF SEDCAR 2 HTML
Public, Charter Schools, Special Act, Article 81, State Agencies, State Operated PD 8: Suspension Data 07/01/10 to 08/06/10 PD 8 Word PD 8 PDF PD 8 HTML

* Only approved preschool programs which enroll children from other school districts.

ARCHIVED 2008-09 SCHOOL YEAR PD REPORTS - Archived PD forms that were due during the 2008-09 school year.

The table below is for public schools required to submit a self review checklist for
SPP indicators 4A, 4B, 9, 10A, 10B and 13
Type of School Required Submissions Due Date Printable Forms
Public SPP Indicator 4A and 4B: School District Self-Review Monitoring Protocol - Suspension of Students with Disabilities 10/15/10 SR 4 Word SR 4 PDF SR 4 HTML
Public SPP Indicator 9: School District Self-Review Monitoring Protocol - Disproportionate Identification of Racial and Ethnic Groups in Special Education and Related Services 10/15/10 SR 9 Word SR 9 PDF SR 9 HTML
Public SPP Indicator 10A and 10B: School District Self-Review Monitoring Protocol - Disproportionate Representation of Students with Disabilities by Classification and Placement 10/15/10 SR 10 Word SR 10 PDF SR 10 HTML
Public SPP Indicator 13: School District Self-Review Monitoring Protocol - Secondary Transition IEP Review of Students with Disabilities 08/31/10 SR 13 Word SR 13 PDF SR 13 HTML

Data Submitted Through SIRS


Special Education Snapshot Data as of October 7, 2009

Verification Period is from October 14, 2009 through January 13, 2010
Schedule of Data Availability/ Refreshes
Click here (Word Document 54 kb) for a printer Friendly version of all due dates.
Type of School Required Submissions Due Date Sample Templates
Public, Special Act, Article 81, State Agencies, State Operated VR 1: Preschool Child Count Report by Race/Ethnicity 10/14/09 to 01/13/10 VR 1 Word VR 1 PDF VR 1 HTML
Public, Special Act, Article 81, State Agencies, State Operated VR 2: School Age Child Count by Age and Disability 10/14/09 to 01/13/10 VR 2 Word VR 2 PDF VR 2 HTML
Public, Special Act, Article 81, State Agencies, State Operated VR 3: School Age Students by Disability and Race/Ethnicity 10/14/09 to 01/13/10 VR 3 Word VR 3 PDF VR 3 HTML
Public, Special Act, Article 81, State Agencies, State Operated VR 4: Preschool LRE Setting Report 10/14/09 to 01/13/10 VR 4 Word VR 4 PDF VR 4 HTML
Public, Special Act, Article 81, State Agencies, State Operated VR 5: School Age LRE Setting Report 10/14/09 to 01/13/10 VR 5 Word VR 5 PDF VR 5 HTML
Public, Special Act, Article 81, State Agencies, State Operated VR 6: District Report of Preschool Students by Primary Service Provider 10/14/09 to 01/13/10 VR 6 Word VR 6 PDF VR 6 HTML
Public, BOCES, Charter, Special Act, Article 81, Approved Private, State Supported VR 7: Provider Report of Preschool Students VR 7 Word VR 7 PDF VR 7 HTML
Public, Special Act, Article 81, State Agencies, State Operated VR 8: District Report of School Age Students by Building Where Enrolled 10/14/09 to 01/13/10 VR 8 Word VR 8 PDF VR 8 HTML
Public, BOCES, Charter, Special Act, Article 81, Approved Private, State Supported VR 9: Provider Report of School Age Students  VR 9 Word VR 9 PDF VR 9 HTML

End of Year Reports

Verification Period is from June 2, 2010 through August 4, 2010
Schedule of Data Availability/ Refreshes
Click here (Word Document 54 kb) for a printer Friendly version of all due dates.
Type of School Required Submissions Due Date Sample Templates
Public, Charter, Special Act, Article 81, State Agency, State Operated VR 10: District Report of School Age Students Exiting Special Education 06/02/10 to 08/04/10 VR 10 Word VR 10 PDF VR 10 HTML
List of districts required to submit ** VR 16: Students Receiving Coordinated Early Intervening Services - New 04/19/10 to 08/04/10 VR 16 Word VR 16 PDF VR 16 HTML

** For school districts that used up to 15% of IDEA federal funds to provide CEIS during the 2007-08 or 2008-09 or 2009-2010 school years.

Other End of Year Reports

Verification Period is from June 2, 2010 through November 3, 2010
Schedule of Data Availability/ Refreshes
Click here (Word Document 54 kb) for a printer Friendly version of all due dates.
Type of School Required Submissions Due Date Sample Templates
Public* (SPP Indicator 11) VR 11: Notification to School District of Compliance Rate on SPP #11 06/02/10 to 11/03/10 VR 11 Word VR 11 PDF VR 11 HTML
Public* (SPP Indicator 12) VR 12: Notification to School District of Compliance Rate on SPP #12 06/02/10 to 11/03/10 VR 12 Word VR 12 PDF VR 12 HTML
Public VR 13: Preschool Children Provided Programs and Services during 2009-10 School Year 06/02/10 to 11/03/10 VR 13 Word VR 13 PDF VR 13 HTML
Public VR 14: District Report of Parentally Placed Students in Nonpublic School Who Were Evaluated 06/02/10 to 11/03/10 VR 14 Word VR 14 PDF VR 14 HTML
Public* (SPP Indicator 7) VR 15: Preschool Outcomes Report 06/02/10 to 11/03/10 VR 15 Word VR 15 PDF VR 15 HTML

* Only public school districts that are required to submit on SPP Indicators.  See Indicator Schedule and Resubmission Schedule to see what is required for your district.



Communication from VESID Related to Special Education Data Collection


Special Education End of Year Verification Reports 10-16 Guidance (June 9, 2010) Message

Certification Instructions for the 2009-10 VR 1-6 and 8 (January 8, 2010) Message

Special Education Data Collection Requirements for the 2009-10 School Year (September 2009) for:


References



Technical Assistance and Contact Information


Last Updated: August 16, 2010