IRS

Information and Reporting Services

Special Education Data Collection System of SEDCAR
(Special Education Data Collection, Analysis & Reporting)
2010-11 School Year Data


Table of Contents


Data Submission Schedule
PD Data System

References
Communications from SEDCAR
Technical Assistance and Contact Information


Data Submission Schedules



PD Data System


http://pd.nysed.gov/

This link is available for all schools, districts and agencies to:

  • Read SEDCAR general messages
  • Update your contact person information
  • Submit PD 6 (Personnel Form) and PD 8 (Suspension Data) data
  • Verify and certify data submitted through the Student Information Repository System (SIRS) (verification reports)
  • Review included and excluded student reports of data from SIRS
  • Submit or revise data for Self Review Monitoring Protocols directly into the PD Data System:
    • Indicator 4A: Suspension Rate for Students with Disabilities
    • Indicator 4B: Suspension Rate for Students with Disabilities by Race and Ethnicity
    • Indicator 9: Identification of Racial and Ethnic Groups for Special Education and Related Services
    • Indicator 10A: Representation of Students with Disabilities by Classification and Placement
    • Indicator 10B: Representation of Students with Disabilities by Placement
    • Indicator 13: Secondary Transition IEP Review for Students with Disabilities
  • View current and historical data
  • View your compliance notifications for Indicators:
    • Indicator 11: Child Find-Timely Evaluations and Eligibility
    • Indicator 12: Early Childhood Transition
    • Indicator 13: Secondary Transition

Reporting Through the PD Data System

The only data that can be reported directly into the PD Data System are the PD 6 (Personnel Form) and PD 8 (Suspension Data).

The PD report forms that are due during the 2010-11 school year are available at this site. The due dates are identified next to each form. The cover memo accompanying each PD form includes a summary of changes compared to the previous year’s form.

Please note, the State Education Department will not be mailing these forms. The forms may be printed from this site. The Word and PDF versions of the forms are best suited for printing. The data for these forms (PD-6 and PD-8) must be submitted electronically through the PD web-based data entry system at: http://pd.nysed.gov or through the File Transfer Protocol (FTP) process. Paper copies of these reports will not be accepted.



The table below describes the type of schools required to submit data, the required submissions, due dates and the forms. Click here (Word Document 57 kb) for a printer Friendly version of all due dates.
Type of School Required Submissions Due Date Printable Forms
Public, BOCES, Article 81, Charter Schools, Special Act, Approved Private Schools, Out of State, State Agencies, State Supported, State Operated PD 6: Personnel Form 10/08/10 to 02/01/11 PD 6
Word
Word Document
PD 6
PDF
PDF
PD 6
HTML
Public*, BOCES, Article 81, Approved Private, Out of State, State Supported SEDCAR 1: Request for IDEA Sub Allocation Due to School Districts
11/29/10
SEDCAR 1
Word
Word Document
SEDCAR
1 PDFPDF
SEDCAR 1
HTML
Approved Private (Article 81) SEDCAR 2: Request for IDEA Sub Allocation for Students Receiving Services Pursuant to Article 81 Only Due to SED and School District
11/29/10
SEDCAR 2
Word
Word Document
SEDCAR
2 PDFPDF
SEDCAR 2
HTML
Public, Charter Schools, Special Act, Article 81, State Agencies, State Operated PD 8: Suspension Data 07/01/11 to 08/05/11 PD 8
Word
Word Document
PD 8
PDF
PDF
PD 8
HTML

* Only approved preschool programs which enroll children from other school districts.

ARCHIVED 2009-10 SCHOOL YEAR PD REPORTS - Archived PD forms that were due during the 2009-10 school year.

The table below is for public schools required to submit a self review checklist for
SPP indicators 4A, 4B, 9, 10A, 10B and 13
Type of School Required Submissions Due Date Printable Forms *
Public SPP Indicator 4A and 4B: School District Self-Review Monitoring Protocol - Suspension of Students with Disabilities 05/31/11 SR 4
Word
Word Document
SR 4
PDF
PDF
SR 4
HTML
Public SPP Indicator 9: School District Self-Review Monitoring Protocol - Disproportionate Identification of Racial and Ethnic Groups in
Special Education and Related Services
10/14/11 SR 9
Word
Word Document
SR 9
PDF
PDF
SR 9
HTML
Public SPP Indicator 10A and 10B: School District Self-Review Monitoring Protocol - Disproportionate Representation of Students with Disabilities by Classification and Placement 10/14/11 SR 10
Word
Word Document
SR 10
PDF
PDF
SR 10
HTML
Public SPP Indicator 13: School District Self-Review Monitoring Protocol - Secondary Transition IEP Review of Students with Disabilities 08/31/11 SR 13
Word
Word Document
SR 13
PDF
PDF
SR 13
HTML


Data Submitted Through SIRS


Special Education Snapshot Data as of October 6, 2010

Verification Period is from October 13, 2010 through January 12, 2011
Schedule of Data Availability/ Refreshes
Click here (Word Document 57 kb) for a printer Friendly version of all due dates.
Type of School Required Submissions Due Date Sample Templates
Public, Special Act, Article 81, State Agencies, State Operated VR 1: Preschool Child Count Report by Race/Ethnicity 10/13/10 to 01/12/11 VR 1
Word
Word Document
VR 1
PDF
PDF
VR 1
HTML
Public, Special Act, Article 81, State Agencies, State Operated VR 2: School Age Child Count by Age and Disability 10/13/10 to 01/12/11 VR 2
Word
Word Document
VR 2
PDF
PDF
VR 2
HTML
Public, Special Act, Article 81, State Agencies, State Operated VR 3: School Age Students by Disability and Race/Ethnicity 10/13/10 to 01/12/11 VR 3
Word
Word Document
VR 3
PDF
PDF
VR 3
HTML
Public, Special Act, Article 81, State Agencies, State Operated VR 4: Preschool LRE Setting Report 10/13/10 to 01/12/11 VR 4
Word
Word Document
VR 4
PDF
PDF
VR 4
HTML
Public, Special Act, Article 81, State Agencies, State Operated VR 5: School Age LRE Setting Report 10/13/10 to 01/12/11 VR 5
Word
Word Document
VR 5
PDF
PDF
VR 5
HTML
Public, Special Act, Article 81, State Agencies, State Operated VR 6: District Report of Preschool Students by Primary Service Provider 10/13/10 to 01/12/11 VR 6
Word
Word Document
VR 6
PDF
PDF
VR 6
HTML
Public, BOCES, Charter, Special Act, Article 81, Approved Private, State Supported VR 7: Provider Report of Preschool Students VR 7
Word
Word Document
VR 7
PDF
PDF
VR 7
HTML
Public, Special Act, Article 81, State Agencies, State Operated VR 8: District Report of School Age Students by Building Where Enrolled 10/13/10 to 01/12/11 VR 8
Word
Word Document
VR 8
PDF
PDF
VR 8
HTML
Public, BOCES, Charter, Special Act, Article 81, Approved Private, State Supported VR 9: Provider Report of School Age Students  VR 9
Word
Word Document
VR 9
PDF
PDF
VR 9
HTML

End of Year Reports

Verification Period is from June 1, 2011 through August 10, 2011
Schedule of Data Availability/ Refreshes
Click here (Word Document 57 kb) for a printer Friendly version of all due dates.
Type of School Required Submissions Due Date Sample Templates
Public, Charter, Special Act, Article 81, State Agency, State Operated VR 10: District Report of School Age Students Exiting Special Education 06/01/11 to 08/10/11 VR 10
Word
Word Document
VR 10
PDF
PDF
VR 10 HTML
List of districts required to submit ** VR 16: Students Receiving Coordinated Early Intervening Services 06/01/11 to 08/10/11 VR 16
Word
Word Document
VR 16
PDF
PDF
VR 16 HTML

** For school districts that used up to 15% of IDEA federal funds to provide CEIS during the 2008-09 or 2009-10 or 2010-2011 school years.

Other End of Year Reports

Verification Period is from June 1, 2011 through November 2, 2011
Schedule of Data Availability/ Refreshes
Click here (Word Document 57 kb) for a printer Friendly version of all due dates.
Type of School Required Submissions Due Date Sample Templates
Public* (SPP Indicator 11) VR 11: Notification to School District of Compliance Rate on SPP #11 06/01/11 to 11/02/11 VR 11
Word
Word Document
VR 11
PDF
PDF
VR 11 HTML
Public* (SPP Indicator 12) VR 12: Notification to School District of Compliance Rate on SPP #12 06/01/11 to 11/02/11 VR 12
Word
Word Document
VR 12
PDF
PDF
VR 12 HTML
Public VR 13: Preschool Children Provided Programs and Services during 2010-11 School Year 06/01/11 to 11/02/11 VR 13
Word
Word Document
VR 13
PDF
PDF
VR 13 HTML
Public VR 14: District Report of Parentally Placed Students in Nonpublic School Who Were Evaluated 06/01/11 to 11/02/11 VR 14
Word
Word Document
VR 14
PDF
PDF
VR 14 HTML
Public* (SPP Indicator 7) VR 15: Preschool Outcomes Report 06/01/11 to 11/02/11 VR 15
Word
Word Document
VR 15
PDF
PDF
VR 15 HTML

* Only public school districts that are required to submit on SPP Indicators.  See Indicator Schedule and Resubmission Schedule to see what is required for your district.



Communication from SEDCAR Related to Special Education Data Collection


  • New LRE Settings for the 2011-12 School Year (December 2010) Memo

  • Certification Process for 2010-11 VR1-6 and VR8 Memo (October 2010) (Word Word Document 33 kb | HTML)

  • Special Education Data Collection Requirements for the 2010-11 School Year (August 2010) for:
    • Public School Districts (Word Word Document 141 kb | HTML)
    • Approved Private Schools, State Supported Schools and BOCES (Word Word Document 58 kb | HTML)
    • Charter Schools (Word Word Document 62 kb | HTML)
    • Article 81 (not including Special Act Schools) (Word Word Document 77 kb | HTML)
    • Special Act School Districts (Word Word Document 93 kb | HTML)
    • State Agencies (Word Word Document 91 kb | HTML)
    • State Operated (Word Word Document 94 kb | HTML)

References



Technical Assistance and Contact Information


Last Updated: August 30, 2011